Executive Assistant at Hex Trust

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Communication Skills, Interpersonal Skills, Typing Skills, Recordkeeping, Appointment Scheduling, Problem Solving, Confidentiality, Event Organising, Travel Arrangements, Diary Management, Report Preparation, Research Skills, Client Liaison, Expense Management

Industry

Financial Services

Description

The Executive Assistant is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Duties & Responsibilities Acting as a first point of contact, dealing with correspondence and phone calls Managing diaries and organising meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport, and accommodation Organising events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence Liaising with staff, suppliers and clients Collating and filing expenses Miscellaneous tasks to support the manager, which will vary according to the sector and to the manager’s remit, e.g., completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research. Certification in secretarial work, office administration, or related training. 1-2 years of experience as a personal assistant would be advantageous. Extensive experience in creating documents and spreadsheets. Advanced typing, note-taking, recordkeeping, and organisational skills. Ability to manage internal and external correspondence. Working knowledge of printers, copiers, scanners, and fax machines. Proficiency in appointment scheduling software such as G-Suite (Email and Calendar), as well as call forwarding. Excellent written and verbal communication skills. Exceptional interpersonal skills. As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment that promotes personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space. At Hex Trust, we are proud of our H.E.X. culture: Heart Empowerment Xcellence Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralized future, but also: Competitive Salaries & Bonuses Generous Amounts of Paid Time Off (incl. leave for Birthdays, Work Anniversary, and Mental Health etc.) Access to Corporate Discounts and exclusive Employer Perks Medical & Retirement Plans Professional Learning and Development Opportunities Elevate your work using cutting-edge technology Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam Regular company & social events Hex Trust is an equal-opportunity employer devoted to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.

Responsibilities

The Executive Assistant provides comprehensive support to the CEO, Board of Directors, and Executive Team. This includes managing correspondence, scheduling meetings, and organizing travel and events.