Executive Assistant at Hey Lieu

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Organizational Skills, Time Management, Attention to Detail, Proficiency in Google Workspace, Proficiency in Microsoft Office, Discretion, Confidentiality, Research Skills, Communication Skills, Travel Coordination, Project Management, Event Planning, Adaptability, Email Management, Document Management

Industry

Business Consulting and Services

Description

About the Role We are seeking a Bilingual Executive Assistant fluent in English and Spanish to provide high-level administrative and operational support to executives. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while communicating effectively in both languages. Key Responsibilities Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones Prepare, translate, and organize documents, presentations, and reports in both English and Spanish Handle email and phone communications on behalf of the executive, ensuring timely responses and follow-ups Conduct research and compile data to support decision-making and strategic initiatives Maintain organized digital filing systems and ensure document accessibility Coordinate travel arrangements, accommodations, and itineraries Track deadlines, follow up on pending tasks, and ensure timely completion of deliverables Assist with special projects, event planning, and ad-hoc administrative tasks Qualifications Proven experience as an Executive Assistant, Administrative Assistant, or similar role Fluency in both English and Spanish (spoken and written) Strong organizational and time management skills with attention to detail Proficiency in productivity tools such as Google Workspace (Docs, Sheets, Slides, Calendar) and/or Microsoft Office Suite Ability to work independently with minimal supervision High level of discretion and confidentiality in handling sensitive information Stable internet connection for remote work Preferred Skills Experience coordinating across diverse teams and international stakeholders Familiarity with CRM tools, project management software, or virtual collaboration platforms (e.g., Slack, Asana, Trello, ClickUp) Ability to adapt quickly to changing priorities and deadlines

Responsibilities

The Executive Assistant will manage executive calendars, schedule meetings, and prepare documents in both English and Spanish. They will also handle communications, conduct research, and assist with travel arrangements and special projects.