POSITION SUMMARY:

Hitachi America, Ltd. (www.hitachi-america.us) is seeking a highly professional and proactive Executive Assistant to support executives at our Santa Clara, CA office. This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations.

QUALIFICATIONS:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree strongly preferred.
• Minimum of 5 years of related experience supporting senior or executives in a corporate environment.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to anticipate needs, prioritize tasks, and meet deadlines.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with SAP, Workday application , and Concur is a plus.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexible, resourceful, and comfortable managing multiple responsibilities with minimal supervision.
• Japanese language skills (oral and written) and cultural awareness are required.
• Availability to work overtime or outside standard hours when necessary.

• Manage sensitive and confidential communications with professionalism and discretion.
• Draft and prepare high-level internal and external correspondence materials.
• Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.
• Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.
• Coordinate executive events such as dinners, offsites, golf outings, and board meetings.
• Track and process expense reports and related invoices; support budget tracking and office administrative needs.
• Maintain office supply inventory and provide general administrative support as needed.