JOB SUMMARY

We’re searching for a strategic, proactive, and ultra-organised right hand to keep our Director one step ahead. You’ll protect their time, coordinate a fast-moving team, and make sure every meeting, task, and follow-up runs like clockwork.

MINIMUM REQUIREMENTS

• 2+ years in an executive assistant or similar high-level support role.
• Mastery of Google Workspace, WhatsApp, Trello, and online scheduling tools.
• Excellent English (spoken and written). Arabic is a bonus.
• Demonstrated strength in multitasking, time management, and organisation.
• Background in furniture / interior design / e-commerce, or a related sector is preferred.
• Willingness to commute or relocate near Sharjah Industrial Area 18.

• Own the Director’s calendar – schedule meetings, juggle priorities, and resolve conflicts before they arise.
• Coordinate across sales, operations, marketing, and external partners to keep projects moving.
• Handle client and customer calls, WhatsApp messages, and emails—filter, respond, and escalate only what truly needs the Director’s attention.
• Maintain organised digital and physical filing systems for records, contracts, and confidential documents.
• Arrange travel, visas, and accommodation; prepare detailed itineraries.
• Prepare agendas, take accurate minutes, and chase action items to completion.
• Support the executive team with day-to-day administrative and coordination tasks.
• Delegate tasks and relay instructions on behalf of the Director, monitoring progress until closure.
• Welcome and assist showroom visitors and guests, ensuring a premium experience.
• Draft high-level presentations, reports, and confidential correspondence.
• Conduct research to source vendors, tools, and services that streamline workflows.
• Manage general office duties such as ordering supplies, maintaining records, and filing.
• Represent the Director during periods of travel or absence – lead key meetings, make routine decisions within delegated authority, keep stakeholders informed, and maintain momentum on priority initiatives.