Executive Assistant - HR at Airbus United Kingdom

Herndon, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Confidentiality, Discretion, Expense Tracking, Budget Tracking, File Maintenance, Meeting Facilitation, Presentation Development, Correspondence Drafting, Event Organization, Teamwork, Attention to Detail, Time Management, Independent Judgment, Proactive Approach, Solution-Oriented

Industry

Defense and Space Manufacturing

Description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com Notice: Know Your Rights: Workplace Discrimination is Illegal Notice: Pay Transparency Nondiscrimination (English) Aviso: Transparencia en el Pago No Discriminación (Spanish) Job Description: Airbus Commercial is looking for a Executive Assistant - Human Resources to join our team in Herndon, Va. The Human Resources and Workplace (HR & WP) Executive Assistant is responsible for providing high-level operational support in a fast-paced environment to the Head of Human Resources and Workplace for North America (HO HR&WP NA) and the HR & WP Chief of Staff, as well as facilitating successful collaboration amongst members of the Regional HR & WP Leadership Team for the different divisions within Airbus in North America and with their counterparts in Europe. Meet the Team: Working in our Human Resources department, it’s our mission to help support Airbus’ greatest assets: our team members. Our team works cross-departmentally as well as with our global counterparts to ensure we are making a positive impact on all aspects of our employee experience. Your Working Environment The Washington, D.C. metro area is home to multiple Airbus offices: In our nation’s capital you will find the Airbus Experience Center, a collection of interactive, multimedia exhibitions highlighting the extensive role the company plays in the aviation, aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters – located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze! How We Care for You: Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”) Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program. Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility. Your Challenges Executive-level Administrative Support: 80% Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements. Performs highly responsible duties of a confidential nature, maintains confidentiality and uses a high degree of discretion while preparing materials. Works closely with the Chief of Staff to ensure delivery of all pertinent information needed for meetings, conferences, visitors, reports to corporate and headquarters, etc. Accurately oversees the tracking of expenses, processing and submission of receipts in a timely manner. Manage invoices, assuring that goods/services have been received and pricing is correct, follows up with Accounts Payable on past due invoices and assists with budget tracking as required. Develops procedures for creating and maintaining files and records. Reviews corporate communications, identifying and recommending actions required. Organize Programs and Plan Events: 15% Organize and facilitate HR Leadership Team Meetings and HR & Workplace Calls: Suggest topics and prepare agendas, collect / distribute relevant documents and attend appropriate meetings, Record accurate minutes and track follow-up action items. Perform complex and confidential administrative functions to include developing presentations and typing correspondence, memoranda, purchase requisitions, payment request & other department forms and documents. Teamwork skills across organizational boundaries in support of company administrative requirements – support of events / other administrative staff. Lead and/or participate in the organization of HR events. Organize programs, events, meetings/conferences by arranging facilities & caterers (if needed), issuing information/invitations, coordinating speakers & overseeing/controlling event budget. Other duties as assigned: 5% Your Boarding Pass: Bachelor’s Degree in Business Management, Human Resources, Communication or equivalent education and experience. 10 years of progressive experience in a corporate environment and/or prior relevant experience in a Human Resource and/or corporate function. Prior experience in supporting the Executive / C-Suite office in an Executive Assistant capacity. Prior experience supporting an international working environment. Prior experience working in a highly confidential environment highly desired. Travel Required 10% Domestic and International Citizenship Authorized to Work in the US Required Knowledge, Skills, Demonstrated Capabilities Professional demeanor with exceptional commitment to accuracy, detail, and follow-up. Ability to effectively interface with and inform the HR Leadership Team. Ability to effectively engage and partner with divisional leadership. Organized with strong follow through and execution Ability to work through ambiguity and flexibility; highly adaptable. Ability to influence a diverse team to achieve a major business objective. Strong attention to detail and high standards for quality and accuracy in work product Excellent time management skills with ability to use independent judgment effectively. A highly proactive, solution-oriented approach to work and interactions. Physical Requirements Onsite 100% Vision: Daily able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Hearing: Daily able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Speaking: Daily able to speak in conversations and meetings, deliver information and participate in communications. Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): Daily able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Carrying: Several times a week able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Lifting: Several times a week able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Pushing / Pulling: Several times a week able to push and pull small office furniture and some equipment and tools. Sitting: Daily able to sit for long periods of time in meetings, working on computer. Squatting / Kneeling: Several times a month able to squat or kneel to retrieve or replace items stored on low shelving. Standing: Daily able to stand for discussions in offices or on production floor. Travel: Rarely able to travel independently and at short notice. Walking (include routine walking such as to a shared printer to retrieve documents): Daily able to walk through office and production areas including uneven surfaces. Appropriate hearing/eye protection may also be required when visiting the shop floor Take your career to a new level and apply online now! A full job description will be provided to candidates who progress to the interview stage or any candidate upon request. This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth. Company: Airbus Americas, Inc. Employment Type: US - Direct Hire Experience Level: Professional Remote Type: On-site Job Family: Support to Management ------ Job Posting End Date: 03.31.2026 ------ Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com. Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide. From sending your resume to participating in successful interviews, here you can access all important pieces of information to guide you in your candidate journey. 👉 Learn more

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Responsibilities

The Executive Assistant will provide high-level operational support to the Head of Human Resources and Workplace for North America and the HR & WP Chief of Staff, focusing heavily on sophisticated calendar management and handling confidential administrative duties. This role also involves organizing and facilitating HR Leadership Team Meetings, preparing agendas, recording minutes, and assisting with event organization for the HR department.