Executive Assistant at HSBC Securities Services Luxembourg

Birmingham, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

0.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Stakeholder Management, Event Planning, Travel Coordination, Expense Management, Microsoft Office, Time Management, Written Communication, Verbal Communication, Multitasking, Organization Skills, Administrative Support

Industry

Financial Services

Description

If you’re looking to take an exciting new direction with your HSBC career, an internal move can open the door to many opportunities, allowing you to take on a new challenge, and develop your skills. Bring your knowledge of our brand to a new role and grow yourself further. Finance is integral to HSBC’s purpose and strategy, playing a valued role in managing costs and deploying capital in the most effective way. Our global team of finance professionals, partner with the business to provide trusted insights and forward-looking analysis, accuracy, efficiency, and control to frame and influence business decisions. A move across the business allows you to continue to access tailored professional development opportunities, and our fantastic benefits packages. We are currently seeking an expert individual to join this team in the role of Executive Assistant within the HBUK Finance team. In this role, you will: Work with Finance MDs within all aspects of their daily work routine such as day-to-day diary management, including scheduling meetings, appointments and review time, exercising discretion in committing time and evaluating needs. Support the team by organising workshops, events and meetings as required. This may include minutes and action tracking, logistics (e.g., book meeting facilities, catering and IT / AV support). Travel bookings to tight timelines and expense management. Collaborate with relevant internal stakeholders, across all lines of business and functions as required and acting as a point of contact for the team. Maintain various department records on behalf function (e.g. FTE lists and organisation charts). You will be required to cover other HBUK Finance Executive Assistants. To be successful in this role you should meet the following requirements: Demonstrable experience in an EA/administrative support role. Hold excellent organisational skills with experience of building and maintaining strong relationships with senior stakeholders (all levels of seniority). Time management skills with the ability to multitask, prioritise and move things at very short notice whilst remaining calm under pressure. Pro-active, flexible, and highly energetic, you will be confident to utilise your own initiative to resolve issues and have an ability to pay attention to detail. Strong verbal and written communications skills. Ability to collaborate with other Executive Assistant’s. Understanding of frequently used computer software and programs such as Microsoft Office. The base location for this role will be Birmingham and with a hybrid working pattern. Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, socio-economic background or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role. If you have a need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk via hsbc.recruitment@hsbc.com.

Responsibilities

Provide comprehensive administrative support to Finance Managing Directors, including diary management, meeting coordination, and travel bookings. Act as a primary point of contact for internal stakeholders and maintain departmental records such as organization charts.