Executive Assistant at HubSpot

, , United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

110400.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Event Management, Communication Skills, Customer Service, Expense Reporting, Logistics Coordination, Proactive Approach, Attention to Detail, Technology Proficiency, Team Collaboration, Stakeholder Management, Problem Solving, Time Management, Flexibility, Organizational Skills

Industry

Software Development

Description

POS-30033 Executive Assistant, Product HubSpot’s Product organization is responsible for delivering exceptional end-to-end experiences that help our customers grow better — from initial engagement through long-term success. We’re looking for an Executive Assistant to join our Product team who is passionate about providing world-class support to our leaders and employees. This person will think creatively about how to enhance the employee experience, streamline operations, and optimize our leaders’ time so they can focus on building products that drive growth and customer value. In this role, you’ll get to: Manage the daily calendars and travel needs of Product and Engineering leaders, handling all incoming/outgoing meeting requests. Support the leadership team in the preparation of All Team meetings, AMAs, and team offsites - this may include ownership of the agenda, arranging and managing logistics and pulling content together. Collaborate with a network of HubSpot Executive Assistants and Coordinators on cross-team backup support and broader company initiatives. Partner closely with our Product & Engineering Employee Experience Team to arrange and support a number of cross functional team events. Organize regional office events and programming. Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors. Assist in event management and travel preparation for large-scale marquee events. We are looking for people with: Proven track record of success providing administrative support or coordination in a high-performing, fast-paced environment. High level of professionalism, acting as a representative of their executives and Hubspot in all internal and external interactions. Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request. Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication. Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts. Comfortability with ever-changing technology and proficiency in Microsoft Office Suite and/or Google Apps. The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests. Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail. Flexible and able to handle ad hoc issues that may arise outside of core business hours. Pay & Benefits The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons. This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy. Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better. At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community. Annual Cash Compensation Range: $73,600—$110,400 USD We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form. At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections. If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here. India Applicants: link to HubSpot India's equal opportunity policy here. About HubSpot HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers. At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow. We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too. Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world. Explore more: HubSpot Careers Life at HubSpot on Instagram By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot's Recruiting Privacy Notice for details on data processing and your rights.

Responsibilities

The Executive Assistant will manage the daily calendars and travel needs of Product and Engineering leaders while supporting the leadership team in preparing for meetings and events. This role also involves organizing regional office events and processing expense reports.