Work Year: 260/261
Group: Confidential Manager
FLSA Status: Exempt
Salary: $79,546 - $97,492
JOB TITLE: Executive Assistant – Human Resources (Classified Staff)
REPORTS TO: HR Director

EDUCATION/TRAINING

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field.
• Completion of coursework or certification in human resources, payroll, or public administration.HR certification (e.g., pHCLE, eHCLE, SHRM-CP or the like).

EXPERIENCE

• Prior HR experience in a K-12 public school district or educational institution.
• Experience with unionized environments and applying collective bargaining agreements.
• Background in position control, staffing allocations, or budget reconciliation.
• Experience supporting senior-level administrators or executive leaders.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent required.
3–5 years of progressively responsible administrative or HR experience, preferably in a school district or public sector setting.
Possess or the ability to obtain HR certification (e.g., pHCLE, eHCLE, SHRM-CP or the like)

GENERAL DUTIES SUMMARY:

The Executive Assistant to the Human Resources Department for Classified Staff provides advanced, confidential administrative support with a focus on classified employee functions. This includes pre-employment processing, position control, salary placements, onboarding, and compliance with labor contracts. The role serves as a liaison between Human Resources, Payroll, Business, school sites, and department leaders to ensure that classified staffing and personnel processes are accurate, timely, and compliant with district policies and regulations.

MARGINAL DUTIES AND RESPONSIBILITIES:

• Support HR records management projects such as archiving, scanning, or purging files.
• Help coordinate classified staff appreciation events, recognition programs, and retiree receptions.
• Assist in preparing newsletters, bulletins, or HR informational postings for classified employees.
• Provide logistical support for district trainings, orientations, and workshops (sign-ins, handouts, room set-up).
• Provide backup to the Licensed HR Executive Assistant during absences or high-volume periods.
• Occasionally assist with onboarding support for licensed or temporary staff if classified duties are light.
• Help route employee inquiries to appropriate HR team members.
• Assist with special HR projects (e.g., surveys, equity initiatives, or community job fairs).
• Run district mail, errands, or courier duties as needed.
• Providing backup support to the License HR EA or other HR team members during peak times, vacations, or absences.
• Supporting special projects such as policy manual updates, surveys, or training session logistics.
• Updating and maintaining HR web pages, bulletin boards, or informational postings.
• Other duties as assigned

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office-based role with frequent interaction across HR, Payroll, Business, and school sites.
• Some off-site work (eg. job fairs) requires frequent interaction and standing.
• Requires extended periods of sitting, data entry, and handling confidential information.
• Climbing up and down step stool, reaching overhead, bending under desks, and twisting from the
• waist
• Lift and move without assistance 5-10 pounds frequently; 10-20 pounds occasionally.
• This is a very busy work environment with constant interruption of assignments by phones or visitors, in a semi-open work area