Executive Assistant- Human Resources at Pella Windows & Doors

Pella, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, PowerPoint, Budget management, Travel coordination, Stakeholder management, Meeting facilitation, Correspondence drafting, Problem-solving, Critical thinking, Microsoft Office Suite, SharePoint, Outlook, Confidentiality, Time management, Organizational skills, Communication

Industry

Wholesale Building Materials

Description

Executive Assistant, Human Resources Pella, IA (On-Site) We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support both our EVP & CHRO and VP, Business HR and act as a liaison between the Executive and the HR Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives. Key Responsibilities: * Offer a consultative approach to calendar management: * Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests. * Assist with PowerPoint Presentations. * Manage work related expenses and budgets. * Plan and coordinate travel itineraries. * Serve as a liaison between the executives and internal/external stakeholders. * Prepare meeting agendas, take minutes, and track action items. * Draft and manage correspondence, presentations, and reports. * Identify issues and develop effective solutions independently and with discretion. * Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is possible). * Support and/or lead special projects and initiatives as needed: * Annual Chairmans Club Dinner. * HR Projects as assigned. Qualifications: * 5+ years of experience as an EA, providing support to an Executive. * High level of discretion, professionalism, and confidentiality. * Exceptional organizational and time-management skills. * Strong written and verbal communication abilities. * Proven track record of building positive relationships with stakeholders at all levels. * Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment. * Strong problem-solving and critical thinking skills. * Ability to anticipate needs and proactively address challenges. * Proficiency in Microsoft Office Suite & SharePoint (Emphasis on Outlook and PowerPoint). * Champion, role model, and embed Pella’s Culture (Care Boldly, Learn Rapidly, Drive Results). About Pella Corporation As the #1 most-preferred national window and door brand by homeowners across the country, Pella Corporation leads the industry in innovation and design. Founded in 1925, today the Pella Family of Brands encompasses a robust product offering sold and installed through various channels. We are a growing, privately owned company with 20 manufacturing locations and over 10,000 team members in the U.S. and Canada. Pella is consistently recognized as a great place to work by Newsweek, Forbes and Glassdoor, having most recently been named to America’s Greatest Workplaces for Diversity by Newsweek in 2024, as well as Forbes' 2024 Best Employers for Women and Best-In-State Employer in Iowa. We have also received numerous accolades for innovation and design, including Fast Company’s Best Workplaces for Innovators in 2024 and Most Innovative Manufacturers for 2022 and 2023. At Pella, our team cares deeply, learns continuously and achieves results that go beyond. We encourage creative thinking that seeks out and includes diverse perspectives. And we empower you to do the work you’re most proud of — that’s why we offer individualized talent development plans, cross-functional experiences and opportunities for career advancement through personal and professional development. With talent just like you, we are imagining, building and fighting for a brighter future for generations to come. Ready to find a career that sparks your passion?

Responsibilities

The Executive Assistant will provide high-level support to the EVP & CHRO and VP of Business HR by managing calendars, travel, and budgets. They will also act as a liaison between executives and stakeholders while coordinating meetings, events, and special HR projects.