Executive Assistant (Hybrid) at Experian

Costa Mesa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

110872.0

Posted On

20 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Global Travel Coordination, Project Management, Board Meeting Preparation, Stakeholder Management, Communication Drafting, Confidentiality Management, Microsoft 365, Outlook, PowerPoint, Excel, Word, Teams, Copilot, Canva

Industry

Information Services

Description

Company Description Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money. We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments. We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com. Job Description In this role, you will report to and provide high‑level, strategic administrative and operational support to the Global General Counsel (GGC), a senior executive overseeing global Legal and Compliance functions. You will acts as a trusted partner to the GGC, enabling focus on strategic priorities while ensuring seamless day‑to‑day operations across a complex, multinational environment. This is a hybrid role working 3-4 days a week from our Costa Mesa location. Key Responsibilities Executive & Calendar Management Proactively manage the Global General Counsel's complex, global calendar, prioritizing meetings across time zones and balancing strategic, operational, and regulatory commitments Anticipate scheduling conflicts and resolve them independently Coordinate global travel arrangements, visas, itineraries, and expenses Project & Operational Support Provide project management support for Legal and Compliance initiatives, including tracking deliverables, timelines, and action items Prepare, edit, and format high‑quality presentations, reports, and briefing materials for executive leadership, Board, and external stakeholders Support preparation for Board and committee meetings, including agendas, materials, and follow‑ups Partner with Legal Operations, Compliance, and cross‑functional teams to drive execution of key priorities Communication & Stakeholder Management Serve as a key point of contact for internal and external stakeholders on behalf of the Global General Counsel Draft and review professional communications, ensuring clarity, and tone Manage sensitive and confidential information Digital Enablement & Tools Leverage advanced capabilities of the Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams) to streamline workflows and enhance productivity Use Copilot and AI tools to support content creation, meeting preparation, summarization, and data analysis Design visually compelling presentations and materials using Canva and other visual tools Team Collaboration Collaborate with other Executive Assistants, providing back‑up support when needed Provide on-site support in the Costa Mesa office and other locations for executive meetings and team events Share best practices, tools, and process improvements across the EA community Support onboarding and knowledge transfer for new leaders or team members Qualifications Bachelor's degree or equivalent experience Minimum 5 years of experience supporting senior executives (C‑suite or equivalent) in a fast‑paced, complex organization Project management experience Proven experience proactively managing executive calendars and logistics at a senior level Advanced‑level user of Microsoft 365, including Outlook, PowerPoint, Excel, Word, and Teams Hands‑on experience using Copilot and AI‑enabled tools to improve efficiency and quality of work Experience using Canva to create visually engaging presentations Experience collaborating with and serving as a back‑up for other Executive Assistants Additional Information Benefits/Perks: Great compensation package and bonus plan. Core benefits including medical, dental, vision, and matching 401K. Flexible work environment, ability to work remote, hybrid or in-office. Flexible time off including volunteer time off, vacation, sick and 12-paid holidays. Explore all our exciting benefits here: https://yourexperianbenefits.com/cand-index.html. At Experian, our people and culture set us apart. We're deeply committed to creating an environment where everyone feels they belong and can excel. From inclusion and authenticity to work/life balance, development, wellness, collaboration, and recognition, we focus on what truly matters. Our people-first approach has earned us global recognition: World's Best Workplaces™ 2024 (Fortune Top 25), Great Place To Work™ 2025 in 26 countries, and Glassdoor Best Places to Work 2024, among others. Want to see what life at Experian is really like? Explore Experian Life on social or visit our Careers Site. Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, individual pay is determined by work location and additional factors such as job-related skills, experience, and education. You will be also eligible for a variable pay opportunity. Experian is proud to be an Equal Opportunity Employer for all groups protected under applicable federal, state and local law, including protected veterans and individuals with disabilities. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity. #LI-Hybrid Employee Status: Regular Role Type: Hybrid Job Posting - Salary Range: $63,964 - $110,872 Department: Administration & Office Support Schedule: Full Time

Responsibilities

The role involves providing high-level, strategic administrative and operational support to the Global General Counsel, acting as a trusted partner to ensure seamless day-to-day operations across a complex, multinational legal and compliance environment. Key duties include proactive executive and calendar management, coordinating global travel, providing project support for legal initiatives, and managing sensitive communications.