Executive Assistant - Hybrid in Eden Prairie, MN at Universal Health Group

Eden Prairie, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

42.69

Posted On

18 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Management, Executive Presence, Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint, OneNote, Confidentiality, Stakeholder Management, Document Formatting, Multi-leader Support, Administrative Support

Industry

Hospitals and Health Care

Description

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. We are seeking an experienced Executive Assistant to provide high level administrative support to senior leaders, managing complex calendars, travel, meetings, and confidential communications with professionalism and sound judgment. The ideal candidate brings solid executive presence, attention to detail, and the ability to operate effectively in a fast paced, multi stakeholder environment. This position follows a hybrid schedule with four in-office days per week. Primary Responsibilities: Provide direct administrative support to C-Suite Leaders, VP and Senior leaders, including the CIO, in a high-volume, high-priority environment Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups Draft, edit, and format polished executive-ready documents and presentations; maintain organized files and reference materials Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High school diploma or GED 5+ years of progressively responsible administrative support experience, including direct support to C-Suite Leaders and VP or Senior leaders Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities Travel coordination experience (domestic and international), including flight logistics and complex itineraries Expense management experience, including reconciliation and timely submission of expense reports Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization Corporate travel and expense systems experience (Concur, Ariba, AMEX Global Travel), including invoice processing Collaboration and knowledge tools proficiency (SharePoint, OneNote, Teams) to maintain well-organized, accessible information Mentoring/onboarding experience to support administrative best practices and team continuity Preferred Qualifications: Experience supporting multiple leaders simultaneously Demonstrated familiarity with SharePoint, OneNote, or other collaboration tools Experience mentoring or guiding other administrative professionals Ability to anticipate executive needs and act independently with minimal direction Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.89 to $42.69 per hour based on full-time employment. We comply with all minimum wage laws as applicable. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

Provide high-level administrative support to C-Suite and senior leaders, including the CIO, by managing complex calendars and travel logistics. Handle confidential communications, prepare executive-ready documents, and coordinate virtual and in-person meetings.