Executive Assistant at Hyland

, west bengal, India -

Full Time

Start Date

Immediate

Expiry Date

22 Aug, 26

Salary

0.0

Posted On

24 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Meeting Logistics, Travel Coordination, Expense Reporting, Microsoft Office, Microsoft Outlook, Time Management, Interpersonal Communication, Discretion, Multi-tasking, Presentation Methodologies

Industry

Software Development

Description

Overview Job Description: The Executive Assistant 2 is responsible for providing administrative support to a leader. This position coordinate and manage calendars screens incoming correspondence and manages meeting logistics on behalf of the leader. Responsibilities: Coordinate manage and maintain an executive's calendar and daily schedule Screen incoming correspondence and communications and respond independently when possible Manage logistics for internal and external meetings including but not limited to the following: scheduling conference rooms arranging catering preparing agendas managing the collection and production of meeting materials recording and distributing meeting minutes if necessary Arrange travel plans and itineraries and compile documents for travel-related meetings Ensure expense reports and purchase orders are completed accurately within budget limits and approved within the system Utilize internal systems and corporate resources to find new innovative ways to improve efficiency Anticipate the needs of executive(s) by resolving operational and administrative issues before they arise Adaptive confident critical and responsible use of and engagement with digital technologies for executive office management Minimum Qualifications: Associate's degree or equivalent experience Experience directly supporting and working with executives Good oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact Good interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department Good organizational multi-tasking and time management skills Ability to work in a flexible fast-paced environment Ability to provide exceptional follow through and be customer-service driven Ability to handle a high amount of stress and perform under deadline pressure Ability to work independently and in a team environment Demonstrated ability to handle sensitive information with discretion and tact Good ability to develop and use engaging informative and compelling presentation methodologies Experience in Microsoft Office Proficiency with Microsoft Outlook or equivalent email and calendar software Self-motivated with follow through and attention to detail Good work ethic and a proactive approach to wide-ranging responsibilities Up to 5% travel time required What will make you successful Associate's degree or equivalent experience Experience directly supporting and working with executives Good oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact Good interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department Good organizational, multi-tasking, and time management skills Ability to work in a flexible, fast-paced environment Ability to provide exceptional follow through and be customer-service driven Ability to handle a high amount of stress and perform under deadline pressure Ability to work independently and in a team environment Demonstrated ability to handle sensitive information with discretion and tact Good ability to develop and use engaging, informative and compelling presentation methodologies Experience in Microsoft Office Proficiency with Microsoft Outlook or equivalent email and calendar software Self-motivated with follow through and attention to detail Good work ethic and a proactive approach to wide-ranging responsibilities Up to 5% travel time required

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Responsibilities

The Executive Assistant provides high-level administrative support by managing calendars, screening correspondence, and coordinating meeting logistics. They are also responsible for arranging travel, handling expense reports, and improving operational efficiency for the executive.