Executive Assistant at Hyundai Motor Company

Fountain Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Sep, 26

Salary

90000.0

Posted On

20 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Written Communication, Oral Communication, Meeting Logistics, Project Coordination, Administrative Support, Confidentiality Management, Research and Analysis, Detail Oriented, Time Management

Industry

Motor Vehicle Manufacturing

Description

At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package. It’s time you rethink what you expect from an employer. At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today. WORK MODEL #LI-OnSiteWHAT YOU WILL DO Calendar and administrative support for the Division Head(s) to meet the diverse requirements of the division and organization’s objectives. Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented task for the Division Head(s). Proactively identify and resolve calendar conflicts. Organize all aspects of division meeting logistics, including setup, distribution of materials, and catering. Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines. Able to adapt to shifting priorities and can easily adjust to new circumstances with minimal notice and guidance. Maintain helpful, willing, and responsive attitude with all interactions. Completes assigned projects on time and with accuracy. HOW YOU WILL MAKE AN IMPACT Coordinate the Division Head(s) calendar, travel, meetings, conference calls, written communications, correspondence, and other project related responsibilities. Process monthly detailed expense reports through the Concur system. Coordinate travel arrangements with corporate travel agency. Handle all aspects of meeting logistics for division. Prepare and/or assist in preparation of reports and presentations. Review files/materials for accuracy and consistency. Help in researching and analyzing division related information, when necessary. Maintain and update division specific system/software. Manage internal/external correspondence, handling highly confidential issues. Serve as Department Ambassador, acting as liaison for all employee transfer/hiring processes and other duties as assigned. Any other tasks and responsibilities, not limited to above, as assigned by the Division Head(s). This position stands alone as the Executive Assistant and wears many different hats and must organize and coordinate all aspects of the work environment. Though decisions are not critical to the running of the division or company, each decision is based on knowledge and understanding of what needs to be done to bring a project to closure in a professional and timely manner. This is a support position, focused on delivering day to day tasks and analyses with a degree of autonomy while receiving general instructions and supervision. Exercise of discretion and independent judgment directly related to significant management and/or general business operations is not required. WHAT YOU WILL BRING TO THE ROLE Must be a high school graduate Bachelor’s degree preferred Two or more years of administrative work experience, preferably reporting directly to upper management. Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook. Excellent oral and written communication skills. Organized and detail oriented. Ability to work with a variety of personalities. WHAT HYUNDAI CAN OFFER YOU Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance) Holiday Pay - the company shuts down with pay between Christmas and New Years. Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts 401(k) retirement plan with Employer Match Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution Vacation and sick time off Employer-paid basic life and disability coverage, including Paid-Family Leave. Mental health, wellbeing, and employee assistance program Health advocate (support) Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees. External Training and Development Programs Compensation Range: $75,000 - $90,000 annual base salary WHAT HAPPENS NEXT Express your interest by submitting an application. Once your application is received, our recruiting team will review your application to see if you meet the basic and preferred qualifications listed on the job description. For more information on our hiring process please visit our How We Hire page.OTHER DETAILS Physical requirements: Normal office duties. Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Responsibilities

Provide comprehensive administrative and calendar support for Division Heads, including travel coordination and meeting logistics. Manage internal and external correspondence, process expense reports via Concur, and act as a department ambassador for hiring processes.