Executive Assistant I at Aecom USA

Taguig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Diary management, Travel coordination, Report preparation, Event staging, Expense reporting, Invoice processing, Vendor support, Project coordination, Budget tracking, Microsoft Office, Sharepoint, Communication skills, Organizational skills, Confidentiality, Time management

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance between commitments Facilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs Prepare and coordinate presentations Drive and assist the staging of virtual and in-person events Arrange domestic and international travel Manage correspondence for and on behalf the executive Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups Prepare and submit Executive’s expense reports aligned with service level agreements Conduct research Prepare and process departmental expenses and invoices for payment Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies Perform other related projects and duties as assigned Participates in the coordination of administrative functions for one or more executives. Serves as a representative of the organization or in lieu of the executive. May attend meetings, take meeting minutes, and follow-up on outstanding items. Relies on experience and judgment to plan and accomplish goals with discretion. Works under limited supervision. Regular use of creativity and latitude is required. Works with highly confidential information. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work. Executive Assistant is available only to employees who support a Region or BL Executive, Operations Leader, or VP and above. Collaborate closely with peers to understand and enhance the value of the EA role Qualifications Bachelor’s degree or 5 years’ experience in the same industry Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required Highly motivated with ability to function well in a fast-paced environment Excellent interpersonal, organizational, and communication skills Strong attention to detail with an ability to deliver accurate documentation and task completion Excellent verbal and written communication skills Experience drafting reports and correspondence Experience managing multiple and changing demands, details, and deadlines Experience working with a global team Good understanding of administrative and vendor support functions Experience with project coordination and budget tracking Experience with Sharepoint is a plus Excellent communication skills – written and spoken Must be willing to work fixed night shifts and hybrid set-up of 3 days onsite per week Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Philippines Business Group: DCS Legal Entity: AECOM Global Business Services - Philippines ROHQ Business Line: Geography OH Work Location Model: Hybrid Operating Group: Group Support Primary Location: PH - Taguig City, Bonifacio Stopover

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Responsibilities

The Executive Assistant will manage executive diaries, travel, and administrative activities while facilitating communication and maintaining internal and external networks. They are responsible for preparing reports, processing departmental expenses, and coordinating events while ensuring strict confidentiality and compliance with company policies.