Executive Assistant I

at  UPMC

UPMC Children’s Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I. This position will work on CHP’s Main Campus in the Administrative Office Building, Daylight Hours, Monday - Friday. If you are skilled in creating presentations, spreadsheets, and memos, multi-calendar management, and have great organizational skills, we invite you to apply today!
UPMC Children’s Hospital of Pittsburgh is ranked as one of the Top Ten Children’s Hospital in the nation, earning Magnet recognition for nursing excellence and has also been named as one of the nation’s Top 20 Children’s Hospital’s for Technology and Innovation. UPMC offers an amazing Total Rewards package, including up to $6,000 yearly tuition reimbursement, competitive wages, and so much more!
The Executive Assistant I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently
• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
• Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
• Records and distributes minutes and other relevant information to appropriate participants in a timely manner
• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
• Arranges travel schedule and reservations for executive management as needed
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
• High school diploma or equivalent
• 8 years experience in an increasingly responsible administrative support role
• 5+ years experience with support at the executive level
• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Experience scheduling travel arrangements for management