Executive Assistant I at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Feb, 26

Salary

0.0

Posted On

09 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Organization, Communication, Confidentiality, Proactivity, Resourcefulness, MS Office, Travel Arrangements, Report Preparation, Clerical Functions, Meeting Coordination, Filing Systems, Time Management, Interpersonal Skills, Judgment, Flexibility

Industry

Hospitals and Health Care

Description

Ready to Be the Power Behind the Leaders? We’re on the hunt for a rockstar admin who can juggle calendars, tame chaos, and keep our senior leadership running like a well-oiled machine! This role supports two dynamic Vice Presidents—and occasionally a third—plus lends a hand to our incredible Nursing Administration team when needed. If you’re tech-savvy, wildly organized, and thrive in a whirlwind of activity, this is your moment. We want someone who’s not just efficient, but passionate, personable, and ready to bring calm to the storm with confidence and flair. Purpose: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings Responsibilities: Answers phones and directs all incoming calls to appropriate party promptly and efficiently Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president Records and distributes minutes and other relevant information to appropriate participants in a timely manner Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs Arranges travel schedule and reservations for executive management as needed Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings High school diploma or equivalent 8 years' experience in an increasingly responsible administrative support role 5+ years' experience with support at the executive level Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook- Excellent calendar management skills, including the coordination of complex executive meetings Experience assisting management with the creation of PowerPoint presentations Experience scheduling travel arrangements for management Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Executive Assistant I provides high-level administrative support to senior leadership, including managing calendars, arranging meetings, and handling information requests. This role requires maintaining confidentiality and professionalism while interacting with staff at all levels in a fast-paced environment.