About the Position
We are seeking an experience Executive Assistant to provide dedicated support to our executive leadership team during a 12-month maternity coverage leave. This role is best suited for someone who is highly organized, detail-oriented, and able to manage multiple priorities with ease. The position follows a hybrid work model, offering flexibility to work from home while requiring a minimum of one in-office day per week and additional presence as needed for meetings.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Serve as a main point of contact between executives and internal/external partners
• Draft and prepare documents, presentations, and correspondence
• Organize meetings, prepare agendas, take notes, and track follow-up items
• Handle confidential information with professionalism
• Assist with research, reporting, and special projects as needed
• Track project deliverables and follow up on action items
• Coordinate and arrange special events such as off-site meetings, leadership retreats and executive sessions.

Qualifications

• Minimum 5 years of experience in an Executive Assistant or senior administrative role
• Strong communication skills in English; French fluency is an asset
• Proficiency with Microsoft Office and online meeting tools (Teams)
• Ability to prioritize, work independently, and adapt to changing needs
• Proficiency in Microsoft Outlook, PowerPoint and demonstrated ability to use AI productivity tools (e.g. Microsoft Copilot).
• High organized and time management skills with the ability to manage multiple priorities, deadlines and multiple conflicting priorities

What We Offer

• Flexible hybrid work model
• Competitive compensation package: benefits, RSP Matching, Time off
• Supportive and collaborative work culture

Job Type: Fixed term contract
Contract length: 12 months
Pay: $50,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Work from home

Language:

• French (preferred)

Work Location: Hybrid remote in Oakville, ON L6H 7G

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Serve as a main point of contact between executives and internal/external partners
• Draft and prepare documents, presentations, and correspondence
• Organize meetings, prepare agendas, take notes, and track follow-up items
• Handle confidential information with professionalism
• Assist with research, reporting, and special projects as needed
• Track project deliverables and follow up on action items
• Coordinate and arrange special events such as off-site meetings, leadership retreats and executive sessions