Executive Assistant II, Amazon Transportation Services and Supply Chain Mex at Amazon SZ South 3 GmbH

Ciudad de México, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Communication Skills, Program Management, Event Planning, Stakeholder Management, Problem Solving, Attention to Detail, Organizational Skills, Bilingual, Leadership Support, Process Improvement, Flexibility, Judgment, Networking, Autonomy

Industry

Software Development

Description

The Amazon Transportation Services and Supply Chain Assistant II (EA ATS/ SC) supports two Directors under Mexico Operations. The directors that this role support, consist of 14 Senior leaders. Additionally, this role is responsible for the coordination and development of General Manager Assistants that support the Directors and Senior Managers of Operations. The ATS/SC EA II serves as a strategic partner and integrator for senior leadership. This position is responsible for aligning complex, cross-functional initiatives across the organization, driving standardized processes, and translating high-level strategy into executable plans. The ATS/SC EA II acts as a key communicator, liaison, and change agent to ensure organizational objectives are achieved. In addition to coordinating Operations teams, this leader needs to work with several local and global teams. The ATS/SC II exhibits proficiency and efficacy in core program management skills, such as yearly plan, granular calendar management, agenda prioritization, travel and large events coordination. The ATS/SC EA II manages the complexities of different teams needs and understands organization priorities to make critical decisions about how to handle many stakeholder requests. This role demonstrates proficiency in written and verbal communication skills, and can independently produce polished team communication. The role is trusted to present to the Directors detailed agendas, event plans, draft communications, and solve escalation related to coordination on behalf of the Fulfillment and ATS organization. This leader must influence multi-functionally, and earn trust and respect at all levels. Excels at short and long-term problem solving by thinking ahead, developing solutions and improving them across multiple stakeholder groups, comfortably transitioning in this space between the big picture and day-to-day. This leader requires to demonstrate a high level of autonomy and organization, ability to adjust to last minute notice, attention to detail, high performance, judgement as to when to engage managers or not, and ability to see the big picture, this to help make the Directors more efficient. Key job responsibilities • Complex calendar management and meeting organization. • Travel coordination and expenses reconciliation. • Streamline internal and external communications to maximize team productivity. • Track and help drive completion of key leadership deliverables. • Ensure effective dissemination of information from central teams. • Manage and maintain confidential information. • Plan team events, have fun at work and help others do the same. A day in the life Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth. About the team Inclusive team culture At Amazon we embrace our differences and we are committed to furthering our culture of inclusion. We host annual and ongoing learning experiences. Amazon’s culture of inclusion is reinforced within our 14 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust. Work Life Balance We believe striking the right balance between your personal and professional life is critical to life-long happiness and fulfillment. We offer flexibility in working hours and encourage you to find your own balance between your work and personal lives. Mentorship & Career Growth Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional. Basic Qualifications: - Bachelor's degree - Experience with Microsoft Office products and applications - Experience with executive level calendar management - 5+ years of senior level leadership support, or 3+ years of Amazon experience - Fluent in English and Spanish (written and spoken) Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations [https://amazon.jobs/content/en/how-we-hire/accommodations] for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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Responsibilities

The Executive Assistant II supports two Directors and is responsible for coordinating and developing General Manager Assistants. This role involves aligning complex initiatives, driving standardized processes, and acting as a key communicator within the organization.