Executive Assistant II - Assistant to the Chief Financial Officer - Office at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jan, 26

Salary

0.0

Posted On

06 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Assistance, Technical Assistance, Budget Preparation, Meeting Coordination, Policy Development, Record Keeping, Communication Skills, Problem Solving, Microsoft Office Suite, Data Interpretation, Report Preparation, Organizational Skills, Liaison Skills, Office Practices, Regulatory Knowledge, Typing Skills

Industry

Government Administration

Description

I. JOB SUMMARY Performs highly complex professional assistance work for the Chief Financial Officer. Work involves overseeing high-level administrative operations of the agency; and providing guidance to others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; evaluates administrative practices and programs and formulates policies; develops reviews, and communicates administrative policies, procedures, standards, and methods; and advises the agency executive on administrative matters. B. Plans, prepares, and oversees the preparation of correspondence, reports, studies, forms, and other documents; prepares, interprets, and disseminates information related to agency programs, policies, and operations; plans and prepares manuals and publications; and assists in budget preparation. C. Develops, reviews, and communicates administrative procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates filing and record keeping systems. D. Coordinates work with agency departments, divisions, and other agencies and organizations; establishes and maintains liaison with other departments, divisions, agencies, organizations, legislators, and the public; and interprets and responds to requests for information. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each year of experience as described below in excess of the required two years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Two years full-time, wage-earning administrative support, secretarial, or technical program support experience to include two years computer operations experience preferred. 3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to review technical data and prepare technical reports. 11. Skill to prepare and review correspondence and presentations. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors). IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Executive Assistant II provides high-level administrative support to the Chief Financial Officer, overseeing administrative operations and advising on various matters. Responsibilities include preparing correspondence, reports, and coordinating meetings while maintaining communication with various departments and agencies.