Executive Assistant II at Covista

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

37.18

Posted On

03 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Record Keeping, Venue Research, Budget Assistance, Meeting Organization, Communication, Discretion, Integrity, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Note Taking, Multi-tasking

Industry

Business Consulting and Services

Description

Company Description About Covista Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University. Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers. We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube. Job Description The Executive Assistant II provides strategic administrative and operational support to two Vice Presidents leading critical functions in Investor Relations and Alumni Engagement. The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts. Responsibilities Anticipate the needs and use discretion when setting priorities to keep the vice presidents updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors. Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering. Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis. Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request. Coordinates travel arrangements for external stakeholders, including flights, lodging, ground transportation, meeting locations, and on‑site schedules. Oversees reimbursement processes for external partners, ensuring timely, accurate, and compliant expense submissions. Conducts venue research for meetings, retreats, alumni events, and leadership gatherings, evaluating location options, availability, capacity, pricing, and amenities. Assist in preparing the budget and tracking expenses Organize large meetings which may include multiple departments of the organization. Offer support and assistance to other departments and employees as needed for special projects and/or events. Completes other duties as assigned. Complies with all policies and standards Qualifications Bachelor's Degree required but may substitute a combination of education and experience Required. 8 years of executive assistant experience Required. Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking. Excellent organizational, oral and written communication skills. Ability to multi-task, work independently and as a team member. Ability to maintain composure when working under pressure. Attention to detail. Ability to use good judgment and discretion daily as well as when presented with confidential information. Additional Information In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $20.51 and $37.18. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Covista offers a robust suite of benefits including: Health, dental, vision, life and disability insurance 401k Retirement Program + 6% employer match 15 Days of Paid Vacation Days each Calendar Year 12 Paid Holidays + 2 floating holidays For more information related to our benefits please visit: https://careers.covista.com/benefits Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation Department: Administrative & Business Support

Responsibilities

The Executive Assistant II provides strategic administrative and operational support to two Vice Presidents in Investor Relations and Alumni Engagement, handling confidential material with professionalism and discretion. Responsibilities include managing calendars, coordinating complex travel arrangements for leaders and external stakeholders, preparing expense statements, and acting as a liaison between leadership and various contacts.