Executive Assistant II at Omnicell

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Stakeholder Communication, Event Planning, Microsoft Office, Discretion, Problem Solving, Time Optimization, Budget Tracking

Industry

Hospitals and Health Care

Description

About the Role As an Executive Assistant at Omnicell, you will serve as a trusted partner to senior leaders—playing a critical role in how they operate, communicate, and lead across the organization. You will provide dedicated support to a newly hired Executive as they transition into Omnicell, while also supporting our Vice President & General Manager of Consumables. This is a high‑impact, high‑visibility role for an experienced Executive Assistant who thrives in fast‑paced, dynamic environments and takes pride in being a calm, strategic presence behind the scenes. You’ll be relied upon for sound judgment, discretion, and proactive problem‑solving as you help leaders stay focused on what matters most. What You’ll Do * Act as a strategic partner to senior leaders, proactively managing complex, fast‑changing calendars to optimize time, prioritize business‑critical work, and anticipate scheduling conflicts before they arise. * Coordinate domestic and international travel, including flights, lodging, visas, and documentation, ensuring seamless travel experiences that support demanding executive schedules. * Manage expense reporting and financial activities, including Concur expense reconciliation and department budget tracking, with a high degree of accuracy and timeliness. * Serve as a key liaison across the organization, fostering strong relationships and ensuring smooth communication between executives and internal and external stakeholders. * Prepare and organize executive materials, including meeting agendas, reports, and presentations, maintaining secure, well‑organized records to enable informed decision‑making. * Plan and execute meetings, offsites, and special events, negotiating with vendors and coordinating logistics to deliver high‑quality experiences in a cost‑effective manner. * Handle sensitive and confidential information with discretion, professionalism, and sound judgment at all times. * Collaborate closely with the Executive Assistant team, providing backup coverage when needed to ensure continuity of support during critical periods. What Makes This Role Unique * Direct exposure to senior leadership and cross‑functional initiatives * Opportunity to support leaders during key transition moments * High visibility across the organization * A chance to expand your influence, professional judgment, and scope over time This role is ideal for someone who enjoys being deeply embedded in the rhythm of the business and takes pride in enabling others to succeed. What You Bring * Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with confidence managing complex calendars and inboxes. * Proven ability to manage multiple priorities, meet tight deadlines, and remain composed in a fast‑paced environment. * Excellent verbal and written communication skills with strong attention to tone, clarity, and professionalism. * Demonstrated discretion and integrity when handling confidential and sensitive information. * A proactive mindset with the ability to anticipate needs, solve problems independently, and exercise sound judgment. * Flexibility and adaptability in the face of changing priorities, ambiguity, and evolving business needs. * Meticulous attention to detail and a commitment to delivering high‑quality work. * Strong interpersonal skills and a collaborative, team‑oriented approach to work. * A service‑oriented mindset focused on creating positive, reliable experiences for stakeholders. Basic Qualifications * 3–4 years of experience supporting senior‑level executives (or equivalent experience demonstrating readiness for this level of support). * Experience working in a publicly traded company. Who Will Thrive Here You’re someone who enjoys being trusted, values strong working relationships, and finds satisfaction in helping leaders perform at their best. You’re proactive, dependable, and unflappable—and you take pride in being the person others rely on to make things run smoothly. Since 1992, Omnicell has been committed to transforming pharmacy care through outcomes-centric innovation designed to optimize clinical and business outcomes across all settings of care. We strive to be the healthcare provider’s most trusted partner by our guiding promise of “Outcomes. Defined and Delivered.”   Our comprehensive portfolio of robotics, smart devices, intelligent software, and expert services is helping healthcare facilities worldwide to improve business and clinical outcomes as they move closer to the industry vision of the Autonomous Pharmacy.  Our guiding principles inform everything we do:  * As Passionate Transformers, we find a better way to innovate relentlessly.  * Being Mission Driven, we consistently deliver on our promises.  * Our Entrepreneurial spirit makes the most of EVERY opportunity for innovation.  * Understanding that Relationships Matter creates synergies that yield the greatest benefits for all. * Intellectually Curious, eager to think deeper to learn and improve. * In Doing the Right Thing, we lead by example in ALL we do.  We are deeply committed to Environmental, Social, and Governance (ESG) initiatives. Our ESG efforts focus on creating an inclusive culture and a healthier world. This includes our Employee Impact Groups, which foster inclusion and belonging, as well as our learning and well-being programs that support personal and professional growth. We also prioritize sustainability in our operations, aiming to reduce our environmental footprint and promote responsible business practices. Join us in transforming the pharmacy care delivery model, making patient care safer and smarter for all. Omnicell is dedicated to fostering an inclusive workplace. We welcome applications from all individuals, valuing a wide range of perspectives and backgrounds. As an equal opportunity employer, we do not discriminate based on race, gender, religion, sexual orientation, gender identity, national origin, veteran status, or disability. We are committed to making our recruitment process accessible to everyone. We offer support and reasonable adjustments for individuals with disabilities during our hiring process. If you need assistance, please contact us at Recruiting@omnicell.com [Recruiting@omnicell.com]. At Omnicell, respect for privacy and confidentiality is paramount. We adhere to strict policies to prevent discrimination or retaliation against those who engage in open conversations about compensation. However, employees privy to compensation information as part of their job role are expected to maintain confidentiality, except in specific circumstances outlined by law, such as during formal complaints, investigations, or as required by legal obligations. Please note that Omnicell reserves the right to modify job roles and responsibilities as needed to meet our organization's evolving needs and drive our mission forward.

Responsibilities

Provide strategic administrative support to senior leaders, including managing complex calendars and coordinating domestic and international travel. Act as a key liaison across the organization to facilitate communication and organize executive materials and events.