Executive Assistant II at Squamish Nation

District of North Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

120040.0

Posted On

30 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Stakeholder Engagement, Communication, Organization, Time Management, Microsoft Office, Database Systems, Research, Policy Review, Reporting, Confidentiality

Industry

Government Relations Services

Description

PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER CLOSES: Open Until Filled BE PART OF SOMETHING MEANINGFUL Are you a highly organized, proactive, and relationship-focused professional with a passion for supporting leadership and community impact? Squamish Nation is seeking an Executive Assistant II to support two Executive Directors, the Executive Director of Nexwníw̓mamin Ch'áwch'aw Territory & Culture Services, and the Executive Director of Ḵ'iyáx̱an Ch'áwch'aw Community Services. This role is central to ensuring the effectiveness of the Executive Director’s office. You will serve as a trusted partner, managing information flow, supporting strategic priorities, and fostering strong relationships with internal teams and community members. As an Executive Assistant II, your work will directly contribute to advancing initiatives that protect and honor Squamish Nation’s lands, culture, and language. WHAT YOU’LL DO * Manage all incoming and outgoing communications for the Executive Directors. * Coordinate scheduling, calendar management, meetings, and travel arrangements. * Act as a liaison between leadership, staff, community members, and external partners. * Attend meetings, take notes, and support presentations and reporting. * Maintain and organize departmental records, archives, and document systems. * Support research, policy review, and preparation of reports and briefing materials. * Build and maintain strong relationships with community members and stakeholders. * Coordinate community engagement sessions and communications. * Monitor and update reporting processes and performance metrics. * Ensure confidentiality, professionalism, and adherence to Squamish Nation policies. WHAT WE’RE LOOKING FOR * Bachelor’s degree or diploma in Business Administration, Legal Administration, First Nations Studies, or a related field (or equivalent experience). * 2–5 years of progressive experience in executive support or senior administrative roles. * Experience managing communications, reports, and executive-level coordination. * Knowledge of Squamish Nation, First Nations governance, or cultural practices is preferred. * Strong communication, interpersonal, and stakeholder engagement skills. * High level of emotional intelligence, discretion, and professionalism. * Excellent organization, time management, and ability to prioritize competing demands. * Advanced skills in Microsoft Office and experience with database systems (JD Edwards is an asset). * Valid BC Driver’s License and ability to travel as required. * Ability to work evenings and weekends as needed. WHY WORK WITH US * Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging) * Professional Growth – We invest in our people with training, mentorship, and career development * Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity. As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes. Salary: $80,026 - $120,040 Candidates are typically offered compensation between the beginning to the midpoint of the range. We [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=231d694d-cd50-4fb7-82a6-dd0773e68b38&ccId=9200976969580_2⟨=en_CA&selectedMenuKey=CareerCenter&jobId=525291]are committed to providing a fair and equitable package that reflects the value an individual brings to the organization. Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget. Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose

Responsibilities

Provide high-level administrative support to two Executive Directors by managing communications, scheduling, and travel. Act as a primary liaison between leadership, community members, and external partners to advance cultural and territorial initiatives.