Executive Assistant II at Texas A&M University System

College Station, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Oct, 26

Salary

5833.33

Posted On

04 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Word processing, Spreadsheet applications, Presentation applications, Interpersonal communication, Planning, Organizational skills, Multitasking, Calendar management, Travel coordination, Report compilation, Policy implementation, Event planning

Industry

Education Management

Description

Job TitleExecutive Assistant II Agency Texas A&M University System Offices Department Texas A&M Innovation Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. Salary: $4.180.17 - $5,833.33 per month commensurate with experience. Job Description Summary: The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance. Responsibilities: - Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements. - Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management. - Formulate, Interpret, and implement policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator’s representative in dealing with third parties. - Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. - Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator. - Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use. - Analyzes requirements for projects or initiatives. Education and Experience: - Bachelor’s degree in applicable field or equivalent combination of education and experience. - Four years of related experience. Knowledge, Skills and Abilities: - Knowledge of word processing, spreadsheet, and presentation applications. - Interpersonal and communication skills. - Planning and organizational skills. - Ability to multitask and work cooperatively with others. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

Responsibilities

Provides advanced professional support to high-level administrators, including managing calendars, travel, and confidential communications. Responsible for implementing administrative policies, coordinating special events, and preparing reports and publications.