Executive Assistant III - Assistant to the Chief Financial Officer - Office at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jan, 26

Salary

0.0

Posted On

13 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Assistance, Technical Guidance, Budget Preparation, Policy Development, Meeting Coordination, Supervision, Communication, Problem-Solving, Data Review, Microsoft Office Suite, Legislative Knowledge, Organizational Skills, Record Keeping, Report Preparation, Public Relations, Computer Operations

Industry

Government Administration

Description

I. JOB SUMMARY Performs advanced professional assistance work for the Chief Financial Officer. Work involves overseeing high-level administrative operations of the agency; and supervising the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; oversees the review and evaluation of administrative practices and programs and formulates policies to improve services provided by the agency; develops, reviews, and communicates administrative policies, procedures, standards, and methods; and provides technical guidance and direction on administrative matters to agency executives, management, and other staff. B. Plans, prepares, oversees the preparation of correspondence, reports, studies, forms, and other documents; oversees the preparation of manuals and publications; prepares, interprets, and disseminates information related to agency programs, policies, and operations; and assists in budget preparation. C. Establishes and maintains liaison with the Chief Financial Officer and agency staff, other agencies and organizations, legislators, and the public. D. Develops administrative procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates record keeping and filing systems. E. Plans, assigns and supervises the work of others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university recognized by an organization accredited by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each additional year of experience as described below in excess of the required five years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Five years full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. One year full-time, wage-earning experience in the supervision of employees. 4. Two years full-time, wage-earning computer operations experience. 5. Legislative or criminal justice experience preferred. 6. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of local, state, and federal laws and regulations relevant to criminal justice and corrections. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to review technical data and prepare technical reports. 9. Skill to prepare and review correspondence and presentations. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill to plan and coordinate meetings. 12. Skill to plan, assign, and supervise the work of others. 13. Skill to type 45 words per minute (with no more than 10 errors). IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Executive Assistant III provides advanced professional assistance to the Chief Financial Officer, overseeing high-level administrative operations and supervising staff. Responsibilities include developing policies, preparing correspondence and reports, and maintaining liaison with various stakeholders.