Executive Assistant III - Assistant to the Chief Operations Officer - Chief at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Assistance, Technical Assistance, Policy Formulation, Budget Preparation, Coordination, Meeting Planning, Supervision, Communication, Problem-Solving, Data Review, Microsoft Office Suite, Office Practices, Criminal Justice Knowledge, Regulatory Knowledge, Record Keeping, Typing Skills

Industry

Government Administration

Description

I. JOB SUMMARY Performs advanced professional assistance work for the Chief Operations Officer. Work involves overseeing high-level administrative operations of the agency; and assigning and supervising the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; evaluates administrative practices and programs and formulates policies; develops reviews, and communicates administrative policies, procedures, standards, and methods; and advises the agency executive on administrative matters. B. Plans and prepares correspondence, reports, studies, forms, and other documents; prepares, interprets, and disseminates information related to agency programs, policies, and operations; plans and prepares manuals and publications; and assists in budget preparation. C. Coordinates work with agency departments and divisions and with other agencies and organizations; and establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public. D. Plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates filing and record keeping systems. E. Assigns and supervises the work of others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university recognized by an organization accredited by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each additional year of experience as described below in excess of the required two years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Two years full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. Computer operations experience preferred. 4. Experience in the supervision of employees preferred. 5. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of local, state, and federal laws and regulations relevant to criminal justice and corrections. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to review technical data and prepare technical reports. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill to assign and supervise the work of others. 12. Skill to type 45 words per minute (with no more than 10 errors) required; 55 words per minute preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile

Responsibilities

The Executive Assistant III provides advanced professional assistance to the Chief Operations Officer, overseeing high-level administrative operations and supervising the work of others. Responsibilities include planning correspondence, coordinating with various departments, and advising on administrative matters.