Executive Assistant

at  Imperial Tobacco Canada

EDUCATION / QUALIFICATIONS / CERTIFICATIONS REQUIRED

• Higher Secondary Studies and working towards a certificate in secretarial or administrative duties.

EXPERIENCE REQUIRED

• Minimum of 2 years in a secretarial or administrative support role in a dynamic business environment.
• The role is based at our head office, and interested candidates must be willing to relocate to Montréal.

TECHNICAL / FUNCTIONAL / LEADERSHIP SKILLS REQUIRED

• Proficiency with MS Office, with advanced knowledge of Excel and intermediate knowledge in PowerPoint and word and SAP.
• Ability to effectively plan, organize and prioritize as well as strong problem solving skills.
• Strong interpersonal skills, and the ability to work in a dynamic, fast paced team environment.
• Excellent communication skills both written and verbal in French and English.

FORMATION / QUALIFICATIONS / CERTIFICATIONS REQUISES

• Études secondaires supérieures et certificat en secrétariat ou en tâches administratives.

WE HAVE A CLEAR PURPOSE TO BUILD A BETTER TOMORROW™ BY REDUCING THE HEALTH IMPACT OF OUR BUSINESS. AMONG OTHER THINGS, THIS ENTAILS OUR COMMITMENT TO PROVIDING ADULT CONSUMERS WITH A WIDE RANGE OF ENJOYABLE AND LESS RISKY* PRODUCTS. MODERN ORAL NICOTINE PRODUCTS PLAY A KEY PART IN THIS MISSION. TO ACHIEVE THE AMBITION, WE HAVE SET FOR OURSELVES, WE ARE LOOKING FOR COLLEAGUES WHO ARE READY TO LIVE OUR ETHOS EVERY DAY. COME BE A PART OF THIS JOURNEY!

• Based on the weight of evidence and assuming a complete switch from cigarette smoking. These products are not risk free and are addictive.

ROLE POSITIONING AND OBJECTIVES

The Executive Assistant/Fleet Coordinator role will be responsible to provide daily support and assistance to the VP Sales & Trade Marketing to enable efficient operation of the function. The incumbent will be required to adopt a high level of professionalism and positive attitude in the daily interactions with different stakeholders cross functionally. The incumbent will also work closely with the EHS/ESG team with regards to the smooth coordination of activities involving the fleet management.
Reports to: Vice President – Sales & Trade Marketing.

WHAT YOU WILL BE ACCOUNTABLE FOR

• Administrative Support: Manage the VP’s daily calendar, emails, expenses, and travel arrangements. Perform general administrative duties and act as a backup for other Executive Assistants.

• Vendor and Budget Management: Handle vendor processes, manage purchase orders and invoices, and track budget spending. Ensure compliance with vendor procedures and policies.

• Event and Logistics Coordination: Organize internal and external meetings, travel bookings, and client entertainment events.
• Fleet Management: Oversee fleet governance, manage supplier relationships, and ensure compliance with fleet policies. Generate reports on vehicle performance and manage driver safety scorecards.