Executive Assistant, inD at Informa Intelligence

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Diary management, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, SAP, Oracle, Travel arrangements, Visa coordination, Communication skills, Interpersonal skills, Attention to detail, Problem-solving, Time management, Confidentiality, Administrative support

Industry

Information Services

Description

Company Description About inD inD is a leading regional organiser of B2B events. As a partnership between Informa (the world’s leading live events organisation and listed on the London Stock Exchange) and DWTC (a leading regional business enabler and events powerhouse), inD brings together unparalleled expertise and regional leadership. inD (pronounced "indee") brings together over 40 major B2B event brands spanning high-growth sectors including Healthcare (WHX Dubai), Energy (Middle East Energy), Aviation (Dubai Airshow), Food & Beverage (Gulfood), Technology (GITEX GLOBAL), and Information Security (GISEC GLOBAL). The venture unites approximately 1,000 professionals across India, the Middle East, Türkiye, Africa and beyond, creating a formidable team with deep local expertise and global reach. This partnership comes at a time when Dubai is investing in unprecedented expansion of exhibition capacity, supporting the Middle East's continued growth as a global MICE (Meetings, Incentives, Conventions, Exhibitions) powerhouse, with cities like Dubai, Abu Dhabi and Riyadh competing at the highest levels internationally. Why Join inD? You'd be joining a venture that represents the future of B2B events - combining local market leadership with international scale and expertise. inD offers the unique opportunity to work with world-class event brands while being at the forefront of the region's rapid economic growth and Dubai's transformation into a global IP and knowledge hub. We’re not just participating in the industry's evolution, we’re actively shaping it. With strong financial backing, ambitious growth targets, and a portfolio of market-leading brands, inD represents an exceptional opportunity to build your career in one of the world's most dynamic business environments. Employee experience is very important to us at inD, you will be joining a supportive, diverse and ambitious team that welcomes all types of candidates. Job Description This role is based in our Dubai office. The Opportunity We have an exciting opportunity for an experienced Executive Assistant to the inD CEO and CFO to join our leadership team. As an integral part of the inD team, you will provide comprehensive secretarial and administrative support to the CEO and CFO, ensuring the smooth operation of the office through effective planning, efficient administrative systems, and strong team coordination. We are looking for a collaborative individual who thrives on teamwork yet possesses the drive and independence to take the initiative. In this role, you will proactively and confidently navigate a variety of people, tasks, and situations. Juggling multiple priorities will be second nature to you, and you'll relish the opportunity to excel in a fast-paced environment. Key Responsibilities Executive Support Manage complex diaries across multiple time zones with advanced MS Outlook proficiency Manage mailboxes with efficiency and discretion at all times Answer multiple phone lines and take messages as necessary Process invoices via SAP & Oracle (online system) - training provided Process expenses via an online system - training provided Arrange both internal and external meetings, collating and issuing agendas when required Book meeting rooms, including refreshments, and arrange lunches for internal meetings Notify Front of House of external visitors Organize global conference calls (audio and video) across different time zones Arrange extensive domestic and international travel, accommodation and visa arrangements Provide personal administration support, as required Prepare presentations, often at short notice (intermediate to advanced MS PowerPoint skills) Prepare reports using advanced MS Word capabilities Provide ad hoc support to the broader leadership team Leadership & Relationships Build strong relationships with all levels across the entire Group and key external stakeholders, both in the Middle East and internationally Develop key relationships with EA/PAs across inD, the Informa Group and DWTC Provide flexibility to cover team EAs absence as and when required Foster a collaborative, high-performing team environment Qualifications About You Essential Skills & Experience Experience supporting C-level executives in a listed company Excellent verbal and written communication skills Strong interpersonal skills with an emphasis on working within a team-spirited environment High standards of accuracy, quality and attention to detail Willingness to provide and accept feedback Strong literacy and verbal reasoning skills Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Advanced MS Outlook and MS Word essential, intermediate to advanced MS PowerPoint preferred Strong planning and organizational skills, able to adapt and respond to the unexpected Confident, proactive, self-motivated and organized approach Reliable, responsive, discreet, confidential and diplomatic Calm under pressure of short deadlines and unexpected change of plans Comfortable in a fast-paced environment with multiple tasks and projects at hand Ability to structure own time and create transparent approach to workflow management Problem-solving/solution orientation Good eye for detail and commitment to high-quality outcomes Additional Information Why Work at InD? Employee experience is very important to us at inD, you will be joining a supportive, diverse and ambitious team that welcomes all types of candidates. Our Benefits Include: Learning and development plan to assist with your career development 25 days annual leave, 4 days for volunteering and a day off for your birthday Excellent private medical Share Match options - become a shareholder Regular social events and networking opportunities

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Responsibilities

Provide comprehensive secretarial and administrative support to the CEO and CFO, including complex diary management and travel coordination. Manage office operations, process invoices and expenses, and facilitate communication across internal and external stakeholders.