COMPANY DESCRIPTION

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world’s most influential creative, technology and business festivals together. We’re combining prestigious brands like Cannes Lions, Black Hat, Money20/20 and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa’s international reach, we’re shaping the next generation of business festivals.

JOB DESCRIPTION

We’re looking for an Executive Assistant to join our team in Singapore as part of our Operations function.
Your Role: You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.

QUALIFICATIONS

• You have worked directly for and with executive level leaders with executive level
• expectations. You have a proven track record as an Executive Assistant or mid level role in operations.
• Organisational mastery, stellar communication, and proficiency in office systems (Google, MS Office, ERP systems).
• A blend of professionalism, self-motivation, and the ability to juggle multiple tasks without breaking a sweat.

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
• Showtime Extraordinaire: When it’s go time, you’re the maestro on site. Be one step ahead on-site. Manage schedules, emotions, and timings of our exec team as they power through long days, media interviews, customer interactions, and so much more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with the utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision ensuring that leadership responds and focuses on only the most important emails.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: As a partner to your executives, assist in preparation of presentations, sheets, and documents to be shared for large group meetings.
• Minutes Maven: Where and when required, take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate in partnership with the operations team company events in line with business requirements, including strategy days and social events.
• Travel Guru: Using our booking agency, arrange complex worldwide travel with ease.
• Admin Ace: Handle weekly admin tasks, like booking desks and meeting rooms for the teams onsite and any other tasks that might arise.
• Expense Champion: Manage and complete expense claims promptly