Executive Assistant | Infrastructure at Turner Townsend

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Meeting Coordination, Workflow Management, Correspondence Preparation, Presentation Preparation, Report Preparation, Briefing Materials Preparation, Stakeholder Management, Action Tracking, Deadline Management, Leadership Meeting Support, Microsoft 365 Proficiency, Discretion, Professionalism, Judgment

Industry

Construction

Description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, defence, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com Job Description We are seeking a highly organised Executive Assistant to provide exceptional, one‑to‑one support to an Executive‑level Director. This role is pivotal in enabling the Director to operate efficiently, stay focused on strategic priorities, and maintain strong relationships across the organisation and with external partners. Key responsibilities include: Proactive management of the Director’s diary, travel, meetings, and daily workflow Preparing high‑quality correspondence, presentations, reports, and briefing materials Acting as the primary point of contact for internal and external stakeholders on behalf of the Director Coordinating priorities, tracking actions, and ensuring deadlines are met Supporting planning and delivery of key leadership meetings, projects, and initiatives Qualifications Proven experience supporting a senior leader, ideally at Executive or Director level Exceptional organisational skills and the ability to manage multiple priorities under time pressure Strong written and verbal communication skills, with attention to detail High level of professionalism, discretion, and judgement when handling confidential information Proficiency in Microsoft 365 and experience preparing executive‑level documents A good communicator and multi-tasker. The role will involve working with the Executive and helping keep momentum and execute strategy with the leadership team. This will involve coordination to close out actions and ensure deadlines are met Additional Information Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ #TT1 #LI-Hybrid Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Business support

Responsibilities

The Executive Assistant will provide exceptional, one-to-one support to an Executive-level Director, managing their diary, travel, meetings, and daily workflow to ensure efficient operation and focus on strategic priorities. Key duties involve preparing high-quality materials, acting as the primary point of contact, and coordinating priorities and deadlines for the Director.