Executive Assistant - Inside Sales at Good Faith Energy, LLC

Addison, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Salesforce, QuickBooks Online, Microsoft Office Suite, Google Workspace, Inside Sales Support, Marketing Coordination, Financial Reporting, Customer Communication, Insurance Processes, Budget Preparation, Vendor Management, Project Management, Cold Calling, Lead Qualification, Relationship Management

Industry

Services for Renewable Energy

Description

Description Key Responsibilities Executive Administrative Support Manage the President’s calendar, schedule meetings, and handle daily communications. Monitor and respond to the GFE Roofing executive email inbox on behalf of leadership. Maintain Salesforce CRM records with accurate status updates. Prepare spreadsheets, budgets, and insurance-related documentation. Ensure all accounts payable are properly coded and paid promptly. Keep vendor files up to date, including all required paperwork and signatures. Forecast and coordinate insurance agent meetings; cold calling and outbound prospecting Assist in researching, procuring, and maintaining relationships with insurance brokers, agents, realtors, and property management companies. Inside Sales Support Qualify inbound roofing leads, schedule roof inspections, and book in-person sales presentations. Manage adjuster meeting schedule and prepare estimates and contracts. Coordinate with the Supplement Agent, ensuring supplement and depreciation requests are submitted in a timely manner. Maintain proactive communication with customers throughout the project lifecycle. Prepare and track Estimate vs. Actual reports for all projects and present to management Master insurance processes and terminology to provide expert-level support to sales and customers. Marketing Coordination Collaborate with the President and Marketing Team to maintain a consistent and professional social media presence. Ensure monthly customer newsletters are prepared and distributed. Coordinate video production schedules with the Marketing Team. Decision-Making Support Partner with the Repairs Manager on all repair projects, including qualifying, scheduling inspections, developing the scope of work, determining pricing, delivering estimates, and ensuring payment collection. Financial & Reporting Support Work directly with in-house accountant to ensure all expenses are properly itemized. Prepare and present accurate month-end financial reports to President and Partners. Requirements Tools & Systems Salesforce (CRM) QuickBooks Online (QBO) - Intuit Microsoft Office Suite / Google Workspace Minimum Requirements High School or equivalent Higher Education in Business Administration or related field Ability to multi-task in a fast paced environment Self directed with minimal supervision Previous experience as Executive Assistant or similar Knowledge of the roofing industry a plus

Responsibilities

The Executive Assistant will provide administrative support to the President, manage communications, and maintain CRM records. Additionally, the role involves supporting inside sales efforts, coordinating marketing activities, and assisting with financial reporting.