This position will report to, and primarily provide support to, BHC’s CEO and CFO with additional support to other key executives and general office administrative support. This role focuses on administrative support, external event coordination, project management, and operations. The Executive Assistant also ensures that information flows across the organization and has a genuine interest being immersed fully and learning all aspects of the executives’ business. This position demonstrates a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives inside and outside of the company.

QUALIFICATIONS:

• Associate’s degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
• Previous experience supporting executive-level roles, including complex scheduling and calendar management, as well as frequent, complicated multi-city national travel.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, Excel, PowerPoint, and Outlook and familiarity with Microsoft Teams.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.

• Provides administrative support to executive officers. Manages access to the executive, maintains and modifies executive’s schedule. Ensures the executive is made aware of issues that need immediate attention.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Composes, types, and distributes professional correspondence and emails, using individual initiative as assigned.
• Coordinates CEO and other key executive’s calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Plan, coordinate, and execute special events, including staff retreats, physician retreats, leadership offsites, and other organizational gatherings.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Conducts research; compiles and types statistical reports.
• Manages executive travel and business expense budgets. May assist the executive with developing annual departmental budget.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings. Prepares special reports, gathers and summarizes data.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, recording and transcribing meeting minutes and following up on action items.
• Attends meetings and other functions as needed.
• Assists with special projects as assigned.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to ordering office supplies and is a liaison for corporate suite maintenance.
• Performs other related duties as assigned by management.