Executive Assistant Internship at Allianz Global Corporate & Specialty SE

Lisbon, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

0.0

Posted On

04 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail-Oriented, Communication Skills, Multitasking, Proactive Attitude, Fluency in English, Office Management, Travel Planning, Meeting Coordination, Documentation Preparation, Project Support, Event Coordination

Industry

Financial Services

Description

Are you organized, detail-oriented, and curious to see what it’s like to support a Managing Director in a dynamic international environment? If so, our Executive Assistant Internship might be the perfect fit for you! The aim of this six-month IEFP internship is to provide you with first-hand experience in executive support and office management, giving you skills and insights that will be valuable for your future career (and perhaps even with us!). What you’ll be doing during your internship As an Executive Assistant Intern, you’ll have the opportunity to: Executive Support – assist in managing the agenda of Managing Director, including scheduling meetings, preparing documentation, and ensuring smooth daily operations. Meeting Preparation & Follow-up – help organize internal and external meetings, draft meeting minutes, and follow up on action points. Travel & Logistics – support the planning of business trips, including booking flights, hotels, and transportation, as well as handling expense reports. Communication & Correspondence – draft, proofread, and manage communications (emails, presentations, reports) to ensure clarity and professionalism. Office & Facilities Coordination – contribute to office organization and liaise with suppliers and service providers to ensure an efficient working environment. Project & Event Support – get involved in transversal initiatives, from team events to cross-functional projects, supporting coordination and execution. What we’re looking for Strong organizational skills with an eye for detail. Excellent communication skills, both written and spoken. Ability to multitask and adapt in a fast-paced environment. Proactive attitude and willingness to learn. Fluency in English (written and spoken); other languages are a plus. AI-related skills: ChatGPT What we offer A six-month paid internship where you’ll take on real responsibilities from day one. Exposure to senior-level operations and decision-making processes. A dynamic and international workplace. The chance to develop organizational, communication, and project management skills. A supportive environment to kick-start your career as an Executive Assistant or in other administrative/management roles. Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams, and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation.

Responsibilities

As an Executive Assistant Intern, you will assist in managing the agenda of the Managing Director, including scheduling meetings and preparing documentation. You will also support travel planning, communication management, and office coordination.