Executive Assistant at Interview Engineering

Ciudad de México, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Correspondence, Meeting Coordination, Logistical Coordination, Confidentiality, Google Workspace, Slack, Zoom, Cross-Functional Communication, Decision Making, Time Management, Adaptability, Professional Communication, Event Planning, Technical Environment Experience, Stakeholder Management

Industry

Software Development

Description

We're Karat, the world's largest interviewing company. Karat is transforming organizations around the world. We provide a powerful system for technical leaders at companies like PayPal, Atlassian, and Citi who want to take control of how they hire top engineers, elevate their teams and contractors, and stay ahead. At the core of Karat’s system are live, expert-led interviews, analytics designed to give leaders maximum visibility, and the most robust interview performance dataset in the world. Come join our Founders’ Office team Our Founders' Office team maintains Karat as the gold standard in technical talent measurement, transforming how organizations evaluate, benchmark, and elevate the quality of their technical teams. This strategic nucleus—comprising our CEO and President, along with their dedicated support staff—provides a comprehensive strategic vision. What you will do As the Executive Assistant to Karat's President, you'll be the operational backbone that makes every day more efficient, focused, and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced, high-tech environment. Manage the President's complex calendar across internal, external, and personal commitments; coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction. Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally. Draft, polish, and manage executive correspondence with discretion; triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors. Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials. Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support. Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools. Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings. The experience you will bring 5+ years of professional experience supporting C-suite executives or high-growth startup founders Advanced English proficiency required (CEFR C1 level or equivalent). You must be able to draft polished professional correspondence, communicate confidently with C-suite executives and stakeholders, and represent the President in written and verbal communications with zero language barriers. Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools; comfortable adopting new technologies (including AI-powered assistants) Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives Availability to work flexible hours, including regular early and late-evening availability Important location and work authorization details 📋 This position is only available to candidates residing in Mexico City. While our team operates 100% remotely, we are currently limiting hiring to this specific location. Applications from other cities in Mexico will not be considered at this time. 📋 This position is open to candidates authorized to work in Mexico only. No visa sponsorship provided. Benefits of joining Karat in Mexico All Mexico-based offers include a competitive salary in local currency and Karat-granted stock options. Mexico Employees of Record (EOR) will receive the standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing, and Vacation) and all required, country-specific benefits. Additional Karat-Sponsored Perks: Private healthcare available (100% premium coverage for employees and eligible dependents) Time Off: Generous Mexico Time Off Policies Vacation: One (1) work week for 0 to 1 year of active employment 12 days for 1 to 2 years of active employment 14 days for 2 to 3 years of active employment Vacation will continue to accrue in compliance with Mexico law Sick Leave: Three (3) work weeks per calendar year (prorated by start date) Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year (prorated by start date) Mexico Holidays: National Public Holiday Schedule available here: 7 days Karat Summer Break: 5 days - July (not available to Customer Experience) Karat Winter Break: 5 days - December (not available to Customer Experience) Karat’s Mexico team is employed through Deel, a Professional Employer Organization (PEO). All employment agreements, payroll, and benefits will be administered by Deel. Additional Information By applying for a position, you consent to the processing of your personal data in accordance with Karat’s Employee and Contractor Privacy Notice found here. Statement of Inclusivity In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on “protected categories,” we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at Karat. We value a diverse workforce: people of color, womxn, and LGBTQIA+ individuals are strongly encouraged to apply. If you have a disability or special need that requires accommodation, please let us know at accommodation@karat.com.

Responsibilities

As the Executive Assistant to Karat's President, you will manage the President's complex calendar and coordinate logistics for meetings and travel. You will also draft correspondence, prepare meeting materials, and provide administrative support to internal teams.