Executive Assistant, Investment Banking, Sydney at Jefferies

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant Experience, High-Level Travel Booking Expertise, Technology Proficiency, Organisational Agility, Attention to Detail, Time & Priority Management, Strong Communication Skills, Interpersonal Excellence, Discretion & Confidentiality

Industry

Investment Banking

Description

Role Overview We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia. This role requires a professional who thrives in a fast‑paced, high‑pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients. Key Responsibilities Executive Administration — Provide comprehensive support to bankers from Analyst to Managing Director level. Calendar & Meeting Management — Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices. Meeting Support — coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation. Travel Coordination — Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies. Telephone Coverage — Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly. Expense Management — Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines. Collaboration — Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders. Coverage Support — Provide coverage support to other Banker Teams during when EA colleagues are on leave. General Administration & Projects — Support ad‑hoc projects, team initiatives, and operational improvements as needed. Required Skills & Competencies Executive Assistant Experience — Previous experience supporting senior executives in an Investment Banking or high‑pressure corporate environment. High‑Level Travel Booking Expertise — Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy. Technology Proficiency — Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur). Organisational Agility — Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline‑driven environment. Attention to Detail — Demonstrated ability to deliver error‑free outputs under pressure. Time & Priority Management — Proven success in managing multiple tasks, schedules, and stakeholders simultaneously. Strong Communication Skills — Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels. Interpersonal Excellence — Ability to develop and maintain collaborative relationships with colleagues and clients globally. Discretion & Confidentiality — Committed to managing sensitive information with the highest ethical standards. This position offers a rare opportunity to work at the centre of a high‑performing Investment Banking team while building a long‑term professional career in financial services. Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments. At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.

Responsibilities

The Executive Assistant will provide comprehensive administrative support to bankers, manage complex schedules, and coordinate travel arrangements. Additionally, the role involves handling communications and supporting various team initiatives.