Executive Assistant at Ipsen Manufacturing Ireland Ltd

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Meeting Coordination, Budget Management, Event Planning, Communication, Team Support, Document Management, Project Management, Organizational Skills, Confidentiality, Proactivity, Microsoft Office, Virtual Meeting Tools, Financial Management, Collaboration

Industry

Pharmaceutical Manufacturing

Description

Title:Executive Assistant Company:Ipsen Biopharm Ltd About Ipsen: Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society! For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram. Job Description: Location: London Paddington (hybrid 60% on-site) Division: Global Product & Portfolio Strategy Reports to: Vice President Global Head, Value & Access About the Role As an Executive Assistant supporting a member of the Executive Leadership Team, you will deliver high-quality, comprehensive, and timely administrative support. Acting as a trusted partner, you will manage all logistical and coordination activities, ensuring seamless communication and a professional interface on behalf of the EVP. Key Responsibilities Diary Management: Organize and maintain the executive’s calendar, ensuring efficient scheduling and conflict-free planning. Travel & Expenses: Coordinate complex international travel arrangements and manage expense reporting. Meeting Coordination: Prepare agendas, take minutes, and follow up on actions for internal and external meetings. Budget & Contract Management: Raise and track purchase orders and contracts, ensuring compliance and timely processing. Event Planning: Organize offsite meetings, team-building activities, and corporate events. Communication: Serve as liaison between the executive and stakeholders, ensuring clarity and professionalism. Team Support: Collaborate with other assistants and support teams to maintain smooth operations. Document Management: Maintain accurate records and ensure accessibility of key documents. About You Experience: Extensive Executive Assistant experience supporting senior leadership (SVP level or higher). Pharmaceutical industry experience preferred but not essential. Proven ability in project management and event planning. Skills & Competencies: High levels of intuition, proactivity, and confidentiality. Strong organizational and prioritization skills with ability to manage multiple tasks under pressure. Excellent communication skills and confidence to represent the EVP professionally. Proficiency in Microsoft Office and virtual meeting tools (e.g., Microsoft Teams). Financial and budget management knowledge. Personal Qualities: Flexible, solutions-oriented, and able to anticipate needs. Collaborative team player with a positive attitude. Committed to excellence and continuous improvement. Why Join Us? At Ipsen, we are: Inclusive and diverse, fostering a culture of respect and collaboration. Patient-centric, driven by science and innovation. Agile and entrepreneurial, committed to excellence in execution. Join us and be part of a global organization that values integrity, creativity, and proactive collaboration. Occasional travel required. Apply now to make an impact in a dynamic, global environment. We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application. At Ipsen, each employee makes a real impact. Our teams are passionate about what they do because they care about making a difference in patients’ lives. We invest in our employees to support life-changing projects that create positive impact for patients and society. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. Learn more about careers with us

Responsibilities

As an Executive Assistant, you will provide high-quality administrative support to a member of the Executive Leadership Team. Key responsibilities include managing the executive's calendar, coordinating travel arrangements, and organizing meetings and events.