JOB OVERVIEW

We are seeking a highly organized and proactive Part-Time Executive Assistant to help us stay organized, connected, and ahead of the curve. The ideal candidate is tech-forward, resourceful, and thrives in a fast-paced, dynamic environment to provide comprehensive administrative support to our executive team. Multitasking abilities, strong attention to detail, and a commitment to maintaining confidentiality is a must. This role involves managing schedules, coordinating meetings, as well as utilizing AI and social media to assist the firm marketing team.

REQUIREMENTS

• Proven experience in an administrative role with a focus on executive support or personal assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong proficiency in social media platforms, to include Instagram, YouTube, TikTok, etc
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for accurate data entry.
• Ability to maintain professionalism in all communications, both written and verbal.
• Experience in project coordination is highly desirable.
• A proactive approach to problem-solving with strong decision-making capabilities.
  Job Type: Part-time
  Pay: $30.00 - $35.00 per hour
  Expected hours: 25 per week
  Work Location: Hybrid remote in Mission Hills, CA 9134

• Provide executive administrative support, including managing calendars and scheduling meetings using Microsoft Outlook Calendar and Google Workspace.
• AI & Tech Integration: Leverage AI tools to streamline workflows, draft documents, summarize communications, and support productivity.
• Assist with project coordination by tracking deadlines and assisting with follow ups to team members and consultants
• Prepare documents through proofreading and transcription for meetings, post-meeting notes and reports.
• Maintain confidentiality of sensitive information while managing personal assistant responsibilities.
• Social Media Support: Assist with content scheduling, posting, and engagement across platforms
• Handle phone etiquette with professionalism