ROLE:

The Executive Assistant is highly organized, proactive, and detail oriented. This position will be a strong communicator, problem-solver, and trusted partner who can anticipate needs, manage priorities, and ensure the smooth operation of the day-to-day executive functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as primary point of contact between executives, internal staff, clients, and external partners.
• Prepare, proofread, and edit correspondence, reports, presentations, and other business documents.
• Coordinate monthly expense reports, invoices and reimbursements for executives.
• Organize and maintain confidential files, records, and reports with discretion.
• Assist with meeting preparation, including agendas, materials, and minutes.
• Manage and track projects, deadlines, and priorities to ensure timely execution.
• Support executives in strategic initiatives by conducting research, compiling data, and creating reports as needed.
• Maintain office supplies and marketing collateral inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing orders for supplies; and verifying receipt of supplies.
• Anticipate executive needs and proactively resolve administrative challenges.
• Represent the executive team with professionalism, discretion, and a high degree of confidentiality.
• Other duties as assigned