Key Responsibilities

The Executive Assistant will primarily be responsible for but not limited to the following:

• Manage the Managing Director's calendar, schedule meetings and produce agendas
• Take meeting action points and proactively follow up with the senior management team, flagging any matters that may have been overlooked
• Book travel and prepare complex travel itineraries, including arrangement of flights, accommodation, visas and transfers, with the ability to accommodate frequent or last-minute changes
• Represent the Managing Director professionally in meetings and correspondence with premium brand partners, maintaining the standard of presentation and discretion expected in these relationships
• Maintain a high level of awareness of internal priorities and anticipate support required in advance, ensuring smooth operations when the Managing Director is travelling or unavailable
• Develop a strong working understanding of the Managing Director's priorities, preferences and working style, enabling proactive and autonomous support
• Develop and maintain a comprehensive knowledge of the company and the luxury industry landscape, providing excellent support to the Managing Director
• Review and proofread contracts and key documents for accuracy prior to signature
• Conduct research into relevant laws, regulations and compliance matters as required to support decision-making
• Manage the Managing Director's expenses and petty cash
• General admin support including drafting letters, emails, reports, bill payments
• Conduct ad hoc comprehensive research, including on luxury industry trends and partner brands
• Attend high profile events and brand engagements as requested by the Managing Director
• Build relations with key internal staff and external brand contacts in order to glean updates and data quickly upon request
• Support ad-hoc projects requested by the Managing Director

What You'll Bring

• Polished, professional presentation with the confidence and gravitas to represent the Managing Director in front of senior brand partners
• Genuine interest in and knowledge of the luxury sector and its key players
• Strong judgement and initiative, with the ability to anticipate requirements and identify details others may overlook
• Proficient in proofreading contracts and legal documents with a high degree of accuracy
• Comfortable conducting research into legal and regulatory matters
• Willingness to manage complex and changing travel arrangements
• Proficiency in MS Office (MS Word and MS Excel)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to take initiative and be proactive
• Ability to handle confidential information with discretion
• Flexible schedule to accommodate occasional evening and weekend hours
•