The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities or requirements of this position. Employees are expected to perform other functions as assigned or requested to further support the organization’s mission.

POSITION SUMMARY

The Executive Assistant is a lead administrative role which provides support to the Chief Executive Officer/Interim Chief Executive Officer (CEO/ICEO) and other members of the Senior Management Team. This position requires a high degree of discretion, confidentiality, diplomacy, attention to detail, and the ability to track multiple tasks and priorities simultaneously. The Executive Assistant also serves as an operational extension of the CEO, enabling effective decision-making, efficient communication, and strong internal and external relationships.

SKILLS AND ABILITIES

• Demonstrated experience in a senior administrative role with exposure to Board-level governance and CEO partnership.
• Ability to read people and situations well, act with tact and discretion, and manage interpersonal dynamics effectively.
• Able to independently solve problems, make decisions aligned with executive priorities, and anticipate needs.
• Understanding of board cycles, bylaws, committee structures, and documentation practices.
• The ability to maintain confidential information
• Strong verbal and written communication skills
• Professional presentation in appearance
• Detail oriented and the ability to manage multiple deadlines
• Able to manage and react to change productively
• Excellent computer skills (Word, Excel, PowerPoint, Outlook)
• Excellent internal and external customer service skills
• Knowledge of Jewish Holidays, traditions and life cycle events a plus but not required

EDUCATION, EXPERIENCE AND REQUIREMENTS

• A high school diploma/GED required, and a bachelor’s degree preferred
• 3-5 years’ experience, preferably at the senior management level
• Availability to work some evenings and occasional weekends

• Manage the Executive Director’s calendar and scheduling
• Help create or maintain systems, dashboards, or filing structures for the Office of the CEO to maximize efficiency and clarity.
• Develop, edit, and manage the production of presentations and correspondence including letters, meeting notices, agendas, minutes, spreadsheets, email, faxes, and photocopies for the CEO/ICEO and other members of the Senior Management Team
• Assist with Resource Development projects such as special events, updating participant information, donor tracking and documentation and correspondence
• Track progress on strategic initiatives and follow up with staff on outstanding deliverables or priorities assigned by the CEO.
• Filter and prioritize information and requests flowing to and from the CEO’s office, ensuring timely responses and appropriate delegation, which includes managing relationships with board members, staff members, funders, community leaders and other stakeholders on behalf of the CEO
• Coordinate logistics and materials for internal and external meetings, including strategic briefings and post-meeting action tracking. These responsibilities include:
• Prepare for Board Meetings including preparation and distribution of board packets, confirmation of attendance, and room set-up.
• Attend Board meetings, take minutes, and prepare them, and, on occasion, attend and take minutes for Board committee meetings.
• Maintain records (electronic and paper) including official minutes of the Board of Directors
• Attend designated meetings and events
• Assist with special projects as designated by the CEO/ICEO
• Perform general administrative responsibilities
• Understand and support the JLB’s mission and values
• Work effectively with all staff members
• Represent the CEO/ICEO and other Senior Management members in a professional manner
• Other responsibilities as required