🌴 Executive Assistant - Job Code: 36113064296 at Coconut

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

750.0

Posted On

04 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Social Media Management, Email Management, Calendar Management, Onboarding, Training Manual Development, Operational Systems, Logistics Coordination, Job Postings, Follow Ups, University Outreach, AirTable, Zapier, Google Workspace

Industry

Staffing and Recruiting

Description

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role: Executive Assistant Monthly Rate: $650 - 750/month Availability: Part-time - 20 hours/week Time Zone: Between 8-10 AM start time PDT ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Experience Needed: - Outline and implement the steps involved in onboarding new hires - Create and maintain systems for a smooth onboarding process - Answer incoming phone calls from interested individuals (3 to5 minutes per call); client will provide training. The goal is to collect initial information, guide the conversation without diving too deep into personal stories, and verify insurance benefits - Develop and maintain a comprehensive training manual - Build structured systems that enable the client to effectively train new team members - Handle email and calendar management - Proactively create, manage, and improve operational systems to support team workflows - Support logistics and coordination for the group’s non therapy offerings - Help with Social Media Management - Create and post job postings - Email follow ups - Reach out to universities and colleges with student counseling centers Good to have: AirTable experience, Zapier experience Non-negotiable Requirements: - Great communication skills - Social media management experience Industry/Tools Experience: AirTable, Zapier and Google Workspace We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨ ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.

Responsibilities

The Executive Assistant will outline and implement onboarding steps for new hires, manage email and calendar, and support logistics for non-therapy offerings. Additionally, they will create and maintain operational systems to enhance team workflows.