🏖️Executive Assistant- Job Code: 45811603280 at Coconut

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

750.0

Posted On

17 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Calendar Management, Weekly Planning, Admin Support, Social Media Support, Project Coordination, Meeting Summaries, CRM Hygiene, SOP Creation, Invoicing Coordination, AI Tools Proficiency, Notion, CRM Experience, Project Management Tools, Slack

Industry

Staffing and Recruiting

Description

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role: Executive Assistant Monthly Rate: $650-750 Availability: 20 hours/week Time Zone: 12-4 PM Eastern time ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Experience Needed: -Email Management And Triage; Own Inbox, Surface Priorities -Calendar Management; Schedule, Reschedules, Protect Focus Time -Weekly Planning; Outline What’s On Deck, Deadlines, Reminders -Admin And Ops Support; Meeting Coordination, Docs, Filing, Organization -Light Social Media Support; Brainstorm Ideas, Schedule Posts, Light Design QA -Project Coordination Support; Follow Ups With Clients/Subs/Vendors, Status Tracking -Prepare Summaries/Notes From Meetings; Action Item Tracking -CRM Hygiene; Update Contacts, Pipelines, Tasks -Create And Maintain SOPs/Playbooks In Notion -Basic Invoicing/Billing Coordination If Needed (Familiarity With QuickBooks A Plus) -Utilize AI Tools To Draft, Summarize, Research, And Create Checklists/Templates Good to have: -Experience With Linear (Or Jira/Other PM Tools) -Social Media Management And Eye For Design -Project Management Knowledge -Automation/Ops Mindset (Workflows, Efficiency) Non-negotiable Requirements: -Proficiency With AI Tools (ChatGPT, Gemini, Perplexity, Etc.) -Notion -CRM Experience (GoHighLevel Preferred; Others Acceptable) Industry/Tools Experience: -CRM: GoHighLevel (Open To Other CRM Experience Like HubSpot/Salesforce) -Project Management: Linear (Jira Or Similar Acceptable) -Knowledge/Docs: Notion -Comms: Slack We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨ ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.

Responsibilities

The Executive Assistant will manage email and calendar tasks, ensuring priorities are surfaced and focus time is protected. Additional responsibilities include project coordination, administrative support, and maintaining documentation and processes.