🥥 Executive Assistant - Job Code: 46110138535 at Coconut

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

2500.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategy Partnership, Operations Management, System Streamlining, Team Alignment, Hiring Coordination, Executive Communications, Email Triage, Contract Review, AI Tool Leverage, Travel Logistics, Critical Thinking, Problem Solving, English Proficiency, Productivity Suites, Startup Environment, Scaling Operations

Industry

Staffing and Recruiting

Description

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: Role: Executive Assistant Monthly Rate: $2500 Availability: Full-time - 40 hours/week Time Zone: Pacific time business hours ================================================== To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: 1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. 2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ 3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Experience Needed/Responsibilities: -Partner with the founders on strategy, translating vision into executable plans and processes. -Manage day to day operations, including streamlining systems, implementing tools, and handling ad hoc projects. -Oversee team alignment, performance, and feedback to enhance productivity. -Coordinate hiring, candidate reviews, and interview processes during growth phases. -Handle executive communications, email triage, and contract reviews. -Leverage AI tools (e.g., ChatGPT) for research, drafting, and operational support. -Support travel logistics, compensation adjustments, and special initiatives like fundraising or events. Non-negotiable Requirements: -Ability to thrive in ambiguity and manage varied tasks. -Operations, consulting, or startup roles experience is helpful in tech/AI. -Proven critical thinking, decision making, and problem solving skills. -English proficiency and communication abilities Industry/Tools Experience: -Proficiency in AI tools (e.g., ChatGPT) and standard productivity suites (email, calendars, docs). -Familiarity with tech startup environments and scaling operations. We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨ ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.

Responsibilities

The Executive Assistant will partner with founders on strategy, translating vision into executable plans, and manage day-to-day operations by streamlining systems and handling ad hoc projects. Responsibilities also include overseeing team alignment, coordinating hiring processes, handling executive communications, and leveraging AI tools for operational support.