Executive Assistant at John Swire & Sons (H.K.) Limited

, , -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

0.0

Posted On

01 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Problem-Solving Skills, Communication Skills, Microsoft Office Suite, Confidentiality, Travel Arrangements, Meeting Coordination, Calendar Management, Stakeholder Management, Document Preparation, Bilingual Communication

Industry

International Trade and Development

Description

John Swire & Sons (H.K.) Limited A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways. John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Private Office is now inviting candidates to apply for the following position: Executive Assistant This position provides comprehensive, detail-focused support to a senior executive at the Group level. The ideal candidate will be seasoned, highly organised, and an excellent communicator, with a proven ability to operate effectively in a complex environment. Prior experience directly supporting a C-suite Executive within a large, multinational conglomerate is highly desirable. Responsibilities: Manage calendar, schedule meetings and appointments with meticulous attention to detail Act as a primary point of contact with internal and external stakeholders, prioritising communications and requests Coordinate and organise meetings and business activities, including preparing agendas, distributing materials, and taking meeting minutes Prepare and edit correspondence, communications, presentations, and other documents where applicable Manage confidential information with absolute discretion and integrity Handle travel arrangements, including flights, accommodations, and transportation Process expense reports and manage invoices Undertake additional projects and assignments as directed To be successful in this role, you must have: A Bachelor’s degree A minimum of 10 years’ relevant experience as an Executive Assistant supporting senior executives in multinational enterprises Exceptional organisational and problem-solving skills Significant ability to work independently and as part of a team Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication skills in both written and spoken English and Chinese (Cantonese and Putonghua) Application:At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential. We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates. If you are unable to submit your application online, please contact us at swirerecruit@jsshk.com or mail to 5/F One Taikoo Place, 979 King's Road, Quarry Bay, Hong Kong. Application deadline: 31 December 2025 The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

Responsibilities

The Executive Assistant will manage the calendar and schedule meetings for a senior executive, acting as the primary point of contact with stakeholders. Responsibilities also include coordinating meetings, preparing documents, managing travel arrangements, and handling confidential information.