Executive Assistant at JTH Tax LLC

Springdale, Arkansas, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Written Communication, Verbal Communication, Discretion, Professionalism, Microsoft Office Suite, Teams, SharePoint, Problem Solving, Proactive Mindset

Industry

Description

Description James & James is seeking a highly organized, proactive, and experienced Executive Assistant to provide high-level support to our CEO and Executive team to help drive operational excellence across our growing manufacturing business. With five years of experience under your belt, you’ll be a trusted partner to senior leadership, anticipating needs, streamlining processes, and ensuring the office runs like clockwork. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. You’ll be instrumental in maintaining executive productivity, managing confidential communications, and fostering a professional and positive workplace culture. What You’ll Be Doing: Executive Support: Manage complex calendars, coordinate high-level meetings, prepare agendas, and ensure timely follow-ups for the CEO and CFO. Arrange travel, including itineraries, accommodations, and expense reporting. Support strategic initiatives by tracking deliverables, preparing reports, and assisting with project execution. Office Operations: Oversee day-to-day office functions, ensuring a well-stocked, organized, and efficient workspace. Act as liaison with vendors, service providers, and building management to maintain smooth operations. Lead coordination of mail, deliveries, and office logistics. Communication & Coordination: Serve as the first point of contact for internal and external stakeholders, maintaining professionalism and discretion. Draft and manage correspondence, presentations, and internal communications. Plan and execute company events, team-building activities, and leadership offsites. What We’re Looking For: Proven experience (5+ years) supporting senior executives in a fast-paced environment Exceptional organizational and time-management skills Strong written and verbal communication abilities High level of discretion and professionalism Tech-savvy with advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and Outlook Ability to manage multiple priorities with grace and confidence A proactive mindset—you anticipate needs, solve problems before they arise, and take initiative What You’ll Need: Bachelor’s degree preferred (or equivalent experience) Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Experience with Teams workflows, plug-ins, and project planning tools SharePoint fluency Reliable transportation for occasional local errands Ability to lift and carry light office supplies What We Offer: A dynamic, collaborative, and creative work environment Opportunities for professional growth and development Comprehensive benefits package Requirements

Responsibilities

Provide high-level support to the CEO and Executive team, managing complex calendars and coordinating meetings. Oversee office operations and serve as the first point of contact for stakeholders.