Executive Assistant at Kaelo

Sandton, Gauteng, South Africa -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Calendar Management, Travel Logistics, Presentation Preparation, Minute Taking, Action Log Management, Financial Administration, Stakeholder Engagement, Project Coordination, Discretion, Professionalism, Independent Judgement, Communication, Organization, Detail Orientation, Microsoft Office

Industry

Insurance

Description

Company Description Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa – products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes. Job Description We are looking for a highly capable, proactive, and discreet Executive Assistant to provide comprehensive support to two senior executives in a fast-paced, high-performance environment. This is not a traditional admin role — it is a trusted partner position. You will act as a strategic right hand, gatekeeper, coordinator, and problem-solver, enabling senior leadership to focus on key business priorities. The role requires independent judgement, professionalism, discretion, and the ability to anticipate executive needs while operating in a dynamic environment, enabling effective leadership, streamlining communication and ensuring seamless coordination across sales and strategy functions. The ideal candidate is confident, organised, detail-oriented, and thrives in managing complexity. You are someone who anticipates needs before they arise, handles sensitive matters with absolute professionalism, and brings calm structure to demanding schedules. What You’ll Be Responsible For You will take ownership of: Complex diary and calendar management Executive travel logistics and coordination Prepare meeting packs, presentations, minutes, action logs, sales materials, strategy documents and reports Executive and governance meeting support (including minute-taking) Event coordination and stakeholder engagements Financial administration (credit cards, POs, reconciliations) Executive reporting and project coordination Personal support to executives where required You will also support high-level projects, research initiatives, and internal communications, ensuring seamless execution across multiple priorities. What Makes You a Great Fit You are: Highly professional and exceptionally discreet Able to manage pressure, shifting priorities, and tight deadlines Strong in communication and stakeholder engagement Organised, methodical, and detail-driven Financially and administratively accurate Comfortable working independently with minimal supervision Professionally presented in a client-facing environment Working Conditions This role is typically office-based. Occasional extended hours may be required to support executive schedules, sales cycles, or strategic deadlines Qualifications Experience & Skills Required 3–8 years’ experience as an Executive Assistant Experience supporting C-suite or senior leadership Exposure to board-level governance processes Advanced Microsoft Office skills (PowerPoint, Excel, Word) Experience in a Google environment, advantageous Strong written and verbal communication skills Experience in the healthcare or insurance industry (advantageous) Own vehicle and valid driver’s license This role is ideal for an experienced Executive Assistant who enjoys taking ownership, adding value, and playing a key role in enabling leadership success. Additional Information Behavioural Competencies High integrity and confidentiality Proactive and solutions-driven Resilient and adaptable Professional and dependable Strong ownership and accountability Independent yet collaborative Professionally presented

Responsibilities

The Executive Assistant will manage complex diaries, coordinate executive travel, prepare essential documentation like meeting packs and reports, and provide comprehensive support for executive and governance meetings, including minute-taking. This role also involves financial administration, event coordination, and supporting high-level projects and research initiatives.