Executive Assistant at Kami

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Project Management, Communication Skills, Google Workspace, Slack, Asana, Problem Solving, Discretion, Business Judgment, Strategic Foresight, Time Management, Relationship Building, Event Planning, Logistics Management, Executive Reporting, Writing Skills

Industry

Software Development

Description

About Kami Kami is a thriving organisation filled to the brim with talented, creative, and passionate people! It’s hard not to love what you do when our leading digital classroom platform offers meaningful solutions to over 50 million users worldwide, empowering students and supporting teachers! You’ll be joining at a pretty magical time. Kami’s user base is growing by the day. With over 170 team members across the world, we couldn’t be prouder of the accomplishments and milestones we’ve achieved to date. Now, this is your chance to join our team and become an integral member of Kami’s growth, while shaping your own future (and having fun doing it)! The Opportunity The Executive Assistant will act as a strategic partner to our CEO and wider Executive Leadership Team. This role sits at the heart of the business — providing not just administrative excellence, but operational rhythm, clear communication, and strategic foresight. You’ll anticipate needs before they arise, manage competing priorities with calm efficiency, and bring structure and clarity to the fast-moving world of a global, high-growth company. You’ll be a key connector — ensuring our leadership team can focus on what matters most: leading people, driving growth, and delivering impact for millions of teachers and students around the world. This opportunity is based in our fully renovated Auckland office. We have a hybrid arrangement of Mondays, Wednesdays, and Fridays in office. Tuesdays and Thursdays are work from home. What You’ll Do Partner directly with the CEO as a trusted right hand — providing proactive support across scheduling, communications, and strategic initiatives. Manage complex calendars, meetings, and travel logistics across NZ, US, and UK time zones. Prepare materials for leadership, board, and company meetings — agendas, notes, follow-ups, and presentations. Draft, proof, and refine executive communications and correspondence. Assist in preparing executive reporting for investors, board members, and senior stakeholders. Maintain awareness of company priorities and ensure the CEO’s time aligns with strategic goals. Coordinate and drive cadence for ELT meetings, planning sessions, and off-sites — ensuring accountability and follow-through. Build strong relationships across teams and regions; connect dots between initiatives and people. Help plan and execute executive-level events, such as global leadership retreats, off-sites, or company celebrations. Drive continuous improvement in how the leadership team operates — processes, tools, and communication flow. What You’ll Bring 6+ years’ experience in a senior EA role supporting C-suite executives, ideally in a fast-growing or global organisation. Strong business judgment, discretion, and ability to handle sensitive matters with integrity. Outstanding organisational, project management, and communication skills. High level of proficiency in Google Workspace, Slack, Asana, and productivity tools. Comfortable working across multiple time zones and managing complex logistics. Confident writer and communicator — able to distil and translate information for different audiences. A proactive, forward-thinking problem solver who anticipates needs and acts with initiative. Why Kami? We’re building a high performance, best in class team to help capitalize on our exciting momentum, and continue scaling Kami's magic and making a difference to schools, students, and teachers. With Kami, you’ll have A people-first employer that is on an inspiring mission to build the future of education while changing the lives of millions High calibre and diverse team ranging from successful startup veterans, to Fortune 500 and big tech professionals Continuous learning and development opportunities, including subsidised course fees, certifications, conferences, and free access to Udemy and more A strong mission; the satisfaction of knowing you’re not only helping modern-day superheroes, aka teachers but also helping them shape the minds of future generations all across the globe Happy customers: Helping thousands of schools worldwide through the digital transformation of education for the 21st century. Just read our reviews. Huge potential: Already used by 70M users in 175 countries. One of the most popular and fastest-growing EdTech platforms worldwide.

Responsibilities

The Executive Assistant will provide proactive support to the CEO and the Executive Leadership Team, managing calendars, meetings, and travel logistics. This role also involves preparing materials for meetings and ensuring alignment with company priorities.