Executive Assistant at KBR, Inc.

El Segundo, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

150000.0

Posted On

14 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Meeting coordination, Travel arrangements, ETMS, DoD administrative processes, USSF personnel systems, Correspondence drafting, Records management, Task management, Communication, Organizational skills, Attention to detail, Professionalism, Discretion

Industry

IT Services and IT Consulting

Description

Title: Executive Assistant Belong. Connect. Grow. with KBR! KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security. Why Join Us? Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions. Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace. Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense. Job Description: Highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience. The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems. Key Responsibilities Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS) Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards Prepare and process USSF personnel documentation, including: Awards and decorations Performance evaluations (OPRs/EPBs or equivalent) Decorations packages and citation Maintain situational awareness of suspense items and ensure timely completion of all assigned actions Serve as a liaison between leadership, internal staff, and external stakeholders Support meeting preparation, including agenda development, read-ahead materials, and executive briefings Ensure compliance with DoD records management and administrative policies Required Qualifications Minimum 5 years of experience supporting senior-level leadership within the Department of Defense Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations Proficiency in staff tasking systems, including ETMS or equivalent platforms Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations Strong knowledge of DoD correspondence formats and administrative procedures Excellent written and verbal communication skills High level of discretion, professionalism, and attention to detail Education & Clearance Bachelor’s degree (BA/BS) required Active Secret security clearance required Preferred Qualifications - Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent) - Prior experience in a Headquarters, Staff, or Command environment Basic Compensation: $101- 150k This range is for California only The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity. Work Environment: Location: El Segundo, CA Travel Requirements: up to 20% Working Hours: 40 hours per week Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of a sign on bonus, relocation benefits, short-term incentives, long-term incentives, or discretionary payments for exceptional performance. KBR Benefits KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. Ready to Make a Difference? If you’re excited about making a significant impact in the field of space defense and working on projects that matter, we encourage you to apply and join our team at KBR. Let's shape the future together. Belong, Connect and Grow at KBR At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Responsibilities

Provide high-level executive support to senior leadership, including calendar management, travel arrangements, and meeting coordination. Manage official correspondence and personnel documentation in compliance with DoD and USSF standards.