Overview: Kids In Need Foundation (KINF) is a national not-for-profit organization dedicated to creating equitable learning environments for underserved students and teachers across the U.S. As the largest provider of free school supplies to under-resourced teachers and students in the country, our mission is to ensure that every pre K – 12 student has the essential tools and resources they need to succeed in school. Through our distribution of school supplies, support for teachers, and investment in educational initiatives, we strive to make a meaningful impact on the lives of students across the country. KINF’s ethos and environment is akin to a high-performance Certified B Corp, blending strong corporate disciplines and expectations with the high efficiencies and impact of a mission and purpose driven organization. As we continue to expand our reach and deepen our impact, we are seeking a talented, self-driven Executive Assistant to join our high-performing and high-expectations team.

SKILLS AND PREFERRED ATTRIBUTES:

• Superlative written and verbal communication skills
• Excellent interpersonal and conflict resolution skills
• Exceptional organizational and time-management skills that reflect ability to perform and prioritize multiple tasks seamlessly, in a fast-paced and dynamic environment with meticulous attention to detail
• Demonstrated ability to operate effectively at both strategic and tactical levels
• Unwavering in integrity, professionalism, confidentiality and discretion
• Forward looking thinker, who proactively seeks opportunities and proposes solutions
• Skilled at operating under pressure while maintaining high-quality standards and professionalism
• Proven ability to lead projects and accomplish goals through a collaborative, consensus-driven manner
• Committed to facilitating a high-performing team environment
• Creative, curious and committed to excellence.
• Passion for mission and service.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat and similar

EDUCATION AND QUALIFICATIONS:

• High school diploma required; Bachelor’s degree in Marketing, Communications, Business Administration or related field preferred.
• Minimum 10 years of overall professional experience, with at least 3-5 years of direct experience supporting C-Level Executives and board members.

• Assist CEO with a broad variety of administrative tasks, including managing an active calendar of appointments and meetings; drafting and preparing communications that may at times be confidential; preparing presentations, reports and materials for meetings; scheduling and arranging detailed travel plans, itineraries and agendas; and completing expense reports.
• Serve as the liaison to the board of directors, maintaining and updating board-related documents and files; managing meetings, including scheduling and sending reminders; and organizing meeting space, meals, supplies and equipment needs.
• Attend meetings with or on behalf of the CEO, whether in person or virtual, and serve as the CEO’s representative or proxy in communications and at events or meetings, taking notes and recording minutes as needed.
• Provide “gatekeeper” and “gateway” role, planning, coordinating and ensuring the CEO’s schedule is organized, prioritized and respected, creating win-win situations for direct access to the CEO’s time and focus.
• Communicate directly, and on behalf of the CEO, with Board members, donors, staff, and others, on matters related to CEO’s programmatic initiatives and priorities.
• Receive incoming communication or memos on behalf of the CEO, review contents and determine appropriate course of action, referral, or response.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting individual employees, board-related matters or strategic operations of the organization.
• Work closely with the CEO to keep him well informed of upcoming commitments and meetings, providing insights, research, intelligence and updates, and acting in the way of a “barometer,” having a sense for the issues taking place in the environment and/or office and keeping the CEO updated.
• Prioritize conflicting needs, managing matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.
• Research, draft and prepare Word, Excel, PowerPoint presentations, agendas, reports, correspondence, special projects and other documents as needed.
• Supervise and coordinate overall administrative and CEO’s office tasks including maintaining records, ordering supplies, mailing/shipping and performing basic bookkeeping.
• Complete ad hoc projects as assigned or other duties as needed in carrying forward the mission of KINF.
• Attendance at and occasional travel to key events, which may include some nights and weekends.