Executive Assistant at Kinect Solar LLC

, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inbox Management, Calendar Management, Document Organization, Executive Support, Travel Coordination, Confidentiality, Microsoft Office Suite, Cloud Storage Management, AI Tool Proficiency, Workflow Design, Professional Communication, Time Zone Coordination

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Kinect Solar is seeking a highly organized and proactive Executive Assistant to support our CEO and Board for approximately 15–20 hours per week. This part-time role is designed to enable strategic focus by owning the day-to-day administrative engine — including inbox, calendar, and document organization — that keeps the executive office running. The ideal candidate is detail-oriented, resourceful, discreet, and able to anticipate needs in a fast-paced environment. RESPONSIBILITIES: Inbox Management * Manage, triage, and prioritize the CEO's and Board's email inboxes, surfacing urgent and time-sensitive items. * Draft, respond to, and route correspondence on behalf of the CEO and Board in a consistent, professional voice. * Maintain a clean, filtered, and organized inbox using folders, labels, rules, and follow-up systems. * Flag action items, track outstanding responses, and ensure nothing falls through the cracks. Calendar Management * Own the CEO's calendar end-to-end, thoughtfully scheduling and protecting time for key priorities. * Coordinate internal and external meetings across multiple time zones, partners, and stakeholders. * Prepare the CEO for each meeting with agendas, briefing notes, and relevant background materials. * Coordinate Board meetings, executive offsites, and recurring leadership cadences. * Manage travel arrangements and logistics for CEO events as needed. Managing & Organizing Electronic Files * Build and maintain a clear, intuitive folder structure across cloud storage. * Organize and safeguard confidential records, corporate documents, NDAs, board materials, and contracts. * Apply consistent naming conventions, versioning, and access permissions to keep documents easy to find and secure. * Maintain a board portal / corporate document repository so executives can find what they need on demand. Additional Executive Support * Partner closely with the CEO and Co-Board Chair on communications, calendaring, NDA management, and corporate document management. * Draft and edit correspondence, memos, and documents as needed. * Support the broader executive team on ad-hoc requests. * Proactively identify and resolve issues to keep operations running smoothly. QUALIFICATIONS: * 5+ years supporting C-level executives, preferably in dynamic, fast-paced environments. * Proven track record managing complex inboxes and calendars for senior leaders. * Strong document and file-management discipline — naming conventions, folder hierarchy, version control. * Excellent written and verbal communication skills. * High level of discretion, professionalism, and judgment with confidential information. * Proficiency in Microsoft Office Suite and cloud-based file storage (Google Drive, SharePoint, or OneDrive). * Ability to adapt to shifting priorities and anticipate executive needs BONUS POINTS: * AI & automation fluency — demonstrated ability to use AI tools thoughtfully (e.g., drafting, summarization, meeting prep) to work smarter and create leverage for executives. * Workflow design — experience building or improving workflows and automations that drive efficiencies across the organization. * Familiarity with tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar. * Experience in solar, renewables, or supply-chain environments. SALARY & BENEFITS: It’s not just about our growth, but yours as well. We offer a highly competitive salary and benefits, along with several perks you might not expect from a small company. * Competitive compensation * PTO, sick days, mental health days, and paid holidays * Minimal travel * 401(k) with employer match * Employee Assistance Program (EAP) support * Employee discounts and referral bonuses * Professional development and volunteer time off ABOUT KINECT SOLAR: Kinect Solar is the industry’s leading supply‑chain partner helping customers manage, move, and monetize solar equipment with greater speed and confidence. Based in Austin and serving customers nationwide, we work with leading manufacturers, developers, and EPCs to streamline inventory management, accelerate the movement of critical equipment, and deliver fast, accurate logistics support that keeps projects on schedule. Our early growth earned national recognition as the #162 fastest‑growing private company on the 2019 Inc. 500 list. Since then, we’ve evolved into a trusted partner for enterprise‑scale organizations seeking transparent, reliable, and financially aligned solutions for sourcing, storage, transportation, and secondary‑market sales. At Kinect Solar, our mission is simple: remove friction from the solar supply chain so our partners can operate more efficiently, reduce risk, and keep critical projects moving.

Responsibilities

Provide high-level administrative support to the CEO and Board by managing complex inboxes, calendars, and electronic file systems. Ensure operational efficiency through proactive coordination of meetings, travel, and corporate documentation.