POSITION OVERVIEW:

Lambert Nemec Group, Winnipeg’s leader in Permanent Recruitment, has partnered with our client to recruit for an Executive Assistant to provide dedicated and comprehensive support to the organization’s top executive. You will be a professional and experienced Executive Assistant who thrives in a fast-paced, collaborative environment, excels under pressure, and brings a strategic mindset to a broad scope of responsibilities.

REQUIREMENTS:

• Minimum 5 years of proven experience providing executive support to senior leaders, preferably at the C-suite level.
• Board experience is highly preferred.
• Strong commitment to diversity, equity, and inclusion.
• Expert proficiency in Microsoft Office and desktop publishing tools, with the ability to create polished presentations and documents.
• Outstanding organizational skills and meticulous attention to detail.
• Exceptional verbal and written communication abilities.
• Professionalism and the ability to engage effectively with diverse stakeholders, including Board members, community leaders, and the public in general
• Ability to manage multiple tasks and projects independently while meeting tight deadlines.
• High integrity and discretion in handling sensitive information.
• Demonstrated adaptability and ability to thrive in a fast-paced, collaborative environment.

The Executive Assistant is responsible to:

• Oversee the executive’s calendar with exceptional attention to detail, including scheduling meetings, prioritizing competing demands, proactively resolving conflicts, and ensuring efficient use of time.
• Act as a critical link between the executive and the Board of Directors, organizing Board-related activities such as scheduling meetings, drafting agendas, preparing and distributing materials, recording minutes, and providing logistical support for Board events.
• Provide comprehensive administrative support, including managing correspondence, drafting and editing documents, creating reports and presentations, maintaining contact databases, preparing travel itineraries, handling expense reports, and assisting in special projects requiring cross-departmental coordination.
• Serve as the primary point of contact for all matters pertaining to the executive, responding to inquiries with professionalism, exercising discretion to determine appropriate responses or referrals, and handling confidential information with integrity.
• Work closely with the executive to anticipate needs, monitor upcoming deadlines and initiatives, and ensure necessary materials are prepared in advance.
• Plan, organize, and support key leadership meetings, including preparing agendas, coordinating logistics, recording minutes, and following up on action items.
• Act as both a gatekeeper to streamline access to the executive and a facilitator to ensure smooth communication within and outside the organization, establishing credibility and trust across teams and stakeholders.
• Support the executive in nurturing external relationships with key stakeholders, partners, and donors, tracking outreach efforts, preparing follow-up communications, and assisting in the cultivation of long-term partnerships.
• Oversee office operations, including managing vendor relationships, purchasing supplies, and ensuring the office environment is organized and productive.
• Tackle additional responsibilities and projects as assigned, adapting quickly to organizational needs, such as designing processes or supporting new initiatives.